Dynamic Office & Reception Coordinator

ESCO Maritime Solutions; Rugeley; On-site; GBP 20,000 - 26,000; Full time

Job summary

ESCO Maritime Solutions is seeking an organised Office Administrator to provide high-quality administrative support across the organisation. The role covers administration, reception cover one day per week, and assistance with marketing, communications and events.

You will help create a well-organised office, handle enquiries, and support colleagues with a broad range of tasks while maintaining a welcoming environment.

Qualifications

• Previous experience in an administrative, office support or similar role.
• Ability to deliver a high level of customer service.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Confident and professional communication skills, both written and verbal.
• Friendly and professional manner with visitors, colleagues and external contacts.
• Good IT skills, including experience using Microsoft Office or equivalent applications.
• Able to work independently, use initiative and work collaboratively as part of a team.
• Reliable, flexible and willing to support different areas of the organisation as required.
• Comfortable providing reception and front-of-house cover.
• Willingness to take on any challenge with a positive attitude.
• Organised, efficient and dependable.
• Proactive and able to take ownership of tasks.
• Friendly and approachable with varied people.

Responsibilities

• Provide day-to-day administrative support to colleagues and teams across the organisation.
• Support the smooth and efficient running of the office.
• Organise and deliver administration to meet deadlines.
• Manage general enquiries and correspondence and direct queries as needed.
• Prepare, format and maintain documents, spreadsheets and presentations.
• Maintain filing systems and records (electronic and paper).
• Assist with data entry, database and contact-list management.
• Coordinate meetings, including scheduling and taking notes.
• Order office supplies and liaise with suppliers.
• Assist with post, deliveries and couriers.
• Organise and issue company stationery.
• Maintain conference rooms and drinks machines.
• Book travel and accommodation within procedures and budgets.
• Support fleet and pool car bookings.
• Provide ad hoc admin support to managers and colleagues.

Skills

Administrative experience

Customer service

Organisational skills

Multi-tasking

Communication skills

Independent working

Team collaboration

Reception cover

Confidentiality

Positive attitude

Flexibility

MS Office

Education

GCSE English and Maths

Tools

Microsoft Office

Website CMS

Email marketing platforms

Social media tools

Job description

ESCO Maritime Solutions is seeking an organised Office Administrator to provide high-quality administrative support across the organisation. The role covers administration, reception cover one day per week, and assistance with marketing, communications and events.

You will help create a well-organised office, handle enquiries, and support colleagues with a broad range of tasks while maintaining a welcoming environment.