Office Coordinator - Office Operations & Team Support Role

HRS Talent Solutions; Glasgow; On-site; GBP 21,000 - 30,000; Full time

Job summary

HRS Talent Solutions is looking for an organised Office Coordinator in Glasgow to support daily operations, scheduling, and documentation. The role focuses on maintaining an efficient, professional office environment with reliable coordination and follow-through.

You will handle calendars, meetings, file management, and internal communications, contributing to smooth workflows and reliable administrative support. Room for growth exists for reliable, professional candidates who perform well.

Qualifications

• Strong organizational abilities and attention to detail are required.
• Ability to manage multiple routine tasks with consistency and care.
• Professional attitude and dependable work habits are essential.
• Excellent written and verbal communication skills are preferred.
• Capability to follow processes and provide steady support in an office setting.

Responsibilities

• Support daily office operations through coordination and administrative assistance.
• Assist with scheduling, meetings, calendars, and routine follow-up tasks.
• Maintain organized files, records, and internal office documentation.
• Help manage office communications and support team coordination as needed.
• Enter, update, and track information in systems, spreadsheets, and internal records.
• Prepare and organize forms, documents, and routine administrative materials.
• Monitor recurring office tasks and help ensure they are completed on time.
• Contribute to a professional, organized, and efficient office environment.

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication skills

Reliability

Time management

Tools

MS Office

Job description

Office Coordinator
Office Operations & Team Support Role

About the Role

We are currently hiring for an Office Coordinator position for individuals who are organized, dependable, and able to support the daily flow of office operations through strong coordination and follow-through. This role is ideal for someone who can manage administrative details, keep routine tasks moving, and help create a well-organized and professional workplace.

The position includes a combination of office coordination, scheduling assistance, document handling, record organization, communication support, and general administrative duties. The right candidate will be comfortable managing recurring responsibilities, staying on top of details, and helping ensure that office processes remain efficient and well supported.

This is a strong opportunity for applicants who want to continue building experience in office coordination, administration, and internal business support. There is also room to grow over time for candidates who demonstrate reliability, professionalism, and strong overall performance.

Key Responsibilities

• Support daily office operations through coordination and administrative assistance

• Assist with scheduling, meetings, calendars, and routine follow-up tasks

• Maintain organized files, records, and internal office documentation

• Help manage office communications and support team coordination as needed

• Enter, update, and track information in systems, spreadsheets, and internal records

• Prepare and organize forms, documents, and routine administrative materials

• Monitor recurring office tasks and help ensure they are completed on time

• Contribute to a professional, organized, and efficient office environment

Requirements

• Reliable transportation to and from the workplace, if required

• Strong organizational ability and attention to detail

• Ability to manage multiple routine tasks with consistency and care

• Professional attitude and dependable work habits

• Ability to follow processes and provide steady support in an office setting

Preferred Skills

• Previous experience in office coordination, administration, scheduling, or clerical support is an asset

• General computer proficiency and comfort using office software

• Familiarity with email, calendars, spreadsheets, and shared documents

• Clear written and verbal communication

• Strong time management and ability to stay organized throughout the day

• Professional, team-oriented, and dependable approach to office support

Compensation and Growth

This position offers a competitive starting wage based on experience, qualifications, and overall fit. There is also room for growth over time for candidates who show strong performance, reliability, and the ability to take on additional responsibilities.