Dynamic Facilities Contract Administrator

Total Facilities Recruitment Limited; Manchester; Hybrid; GBP 18,000 - 23,000; Full time

Job summary

Total Facilities Recruitment Limited in Manchester is seeking an experienced administrator for a facilities environment. You will support the projects teams by maintaining billable work trackers and logging new items from quote to sign-off, ensuring accuracy and timeliness.

The role requires experience in Building Maintenance or Facilities, strong customer service, and the ability to manage multiple data streams. Mon–Fri 8am–5pm with emphasis on efficient administration and reporting.

Qualifications

• Experience working in a Building Maintenance or Facilities environment is essential.
• Strong administrative and customer service skills required.
• Ability to manage multiple trackers and documents accurately.

Responsibilities

• Handle reactive jobs via customer support process and maintain WIP.
• Prepare reports and maintain electronic records.
• Order materials and manage subcontractor administration.
• Raise POs and invoices and ensure payments align with contracts.
• Coordinate audits, monthly meetings and KPI tracking.
• Collate timesheets, chase data quality and support regional teams.

Skills

Facilities admin

Customer service

Data entry

Invoices & PO

Tools

MS Office

Excel

Job description

Total Facilities Recruitment Limited in Manchester is seeking an experienced administrator for a facilities environment. You will support the projects teams by maintaining billable work trackers and logging new items from quote to sign-off, ensuring accuracy and timeliness.

The role requires experience in Building Maintenance or Facilities, strong customer service, and the ability to manage multiple data streams. Mon–Fri 8am–5pm with emphasis on efficient administration and reporting.