Dynamic Administrative Assistant: Office Ops & Support

MightyPower Facilities Management Ltd.; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Mighty Power Facilities Management Ltd. is seeking an Administrative Assistant to provide comprehensive administrative support for the office. The role involves handling communications, scheduling, customer inquiries, and aiding staff with daily tasks.

Key duties include coordinating meetings, maintaining files, and assisting with HR tasks and event planning. Proficiency in MS Office and strong organisational skills are essential for success in this role.

Qualifications

• Proven experience as administrative assistant or similar role.
• Proficiency in MS Office including Word, Excel and PowerPoint.
• Excellent time-management and organisation skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Familiarity with office equipment like printers and scanners.

Responsibilities

• Manage and direct phone calls and emails with timely responses.
• Schedule meetings, appointments and travel for staff and managers.
• Maintain and organise files, records and databases, ensuring confidentiality.
• Prepare and distribute memos, reports and correspondence.
• Handle customer inquiries and provide excellent service.
• Assist in preparing presentations and reports for meetings.
• Manage office supplies and procurement as needed.
• Support HR tasks like onboarding and maintaining records.

Skills

MS Office

Time management

Organisational skills

Written and verbal communication

Attention to detail

Multitasking

Independent work

Team collaboration

Education

High school diploma

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Mighty Power Facilities Management Ltd. is seeking an Administrative Assistant to provide comprehensive administrative support for the office. The role involves handling communications, scheduling, customer inquiries, and aiding staff with daily tasks.

Key duties include coordinating meetings, maintaining files, and assisting with HR tasks and event planning. Proficiency in MS Office and strong organisational skills are essential for success in this role.