Documents Management Assistant

GloJobs; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

IMO in London is seeking a Documents Management Assistant (Grade G-4) to monitor and coordinate official documents, ensuring accurate processing and distribution of meeting materials. The role requires strong organisational skills, meticulous attention to detail, and the ability to liaise with submitting officers and translation sections in multiple languages.

Responsibilities include publishing final documents on IMODOCS and coordinating with technical divisions during meetings to ensure timely

Responsibilities

• Monitor internal document management systems (gDoc, IMODOCS) to ensure timely, accurate processing and distribution of meeting documents.
• Liaise with submitting officers on queries and transmit corrections to translation sections.
• Publish final documents on IMODOCS in all official languages without input from the line manager.
• Coordinate with technical Divisions and translation sections during meetings to ensure timely processing of in-session documents.

Job description

Documents Management Assistant at IMO. Grade: G-4. Location: London, United Kingdom. Application deadline: 30 October 2026.

Documents control .

1. 1 Monitor internal document management systems, including gDoc and IMODOCS, to ensure timely and accurate processing and distribution of all IMO meeting documents and other jobs (e.g. certified copies).
2. 2 Liaise directly with submitting officers regarding any queries and transmit corrections, as appropriate, to the translation sections involved.
3. 3 Publish final documents on IMODOCS in all working/official languages, without direct input from the line manager.
4. 4 Coordinate with the relevant technical Divisions and translation sections during meetings to ensure timely processing of in-session documents.