Document Record Controller

bakerhughes; Aberdeen City; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Disability programs

Tailored financial programs

Wellbeing activities

Flexible working patterns

Job summary

Baker Hughes is seeking a Document Record Controller to coordinate Document Control activities for multiple Services projects in Aberdeen. You will work with project teams, clients, and engineering functions to ensure accurate, compliant documentation throughout the project lifecycle.

The role requires a minimum of 3 years in document control, EDMS proficiency, and strong communication skills. You will help maintain the Master Document Register and deliver status reports to stakeholders while

Qualifications

• Minimum of 3 years of experience in a Document Control role.
• Experience working with Electronic Document Management Systems (EDMS).
• Experience coordinating document management activities across multiple projects.
• Experience within Oil & Gas or a similar engineering environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage technical documentation for Services projects, including storage, review, approval workflows, and distribution.
• Serve as the point of contact for clients regarding Document Control activities and requirements.
• Identify and interpret contractual document control requirements to ensure compliance.
• Maintain the Master Document Register (MDR) within EDMS across projects.
• Prepare and distribute document control reports, metrics, and status updates to stakeholders.
• Lead timely delivery of technical documentation in line with project schedules.
• Ensure compliance with global SP&S Document Control standards and procedures.
• Identify improvement opportunities and support process enhancements.

Skills

Document control

EDMS

Project coordination

Communication

Stakeholder management

Tools

EDMS software

Job description

Document Record Controller

Do you enjoy managing critical project documentation and ensuring seamless information flow across complex engineering projects?

Are you passionate about delivering accuracy, compliance, and operational excellence through effective document control processes?

Join a team that powers innovation

At Baker Hughes, our Document Control team plays a critical role in supporting project execution by ensuring technical documentation is managed accurately, efficiently, and in compliance with contractual and organizational requirements. We are committed to delivering high-quality document management services that enable successful project outcomes and foster continuous improvement across our global operations.

Partner with the best

As a Document Record Controller , you will coordinate Document Control (DC) activities for multiple Services projects. You will work closely with project teams, clients, engineering functions, and stakeholders to ensure technical documentation is effectively managed throughout the project lifecycle while maintaining compliance with company standards and contractual requirements.

As a Document Record Controller, you will be responsible for:

• Managing technical documentation for Services projects, including document storage, review, approval workflows, and distribution.
• Acting as the primary point of contact for clients regarding Document Control activities and requirements.
• Identifying and interpreting contractual document control requirements to ensure compliance throughout project execution.
• Managing and maintaining the Master Document Register (MDR) within Electronic Document Management Systems (EDMS) across multiple projects.
• Preparing and distributing document control reports, metrics, and status updates to internal and external stakeholders.
• Leading the timely delivery of technical documentation in accordance with project schedules and client expectations.
• Ensuring compliance with global SP&S Document Control standards and procedures across assigned projects.
• Identifying improvement opportunities, escalating concerns when necessary, and supporting the implementation of process enhancements and best practices.

Fuel your passion

To be successful in this role, you will:

• Have a minimum of 3 years of experience in a Document Control role.
• Have experience working with Electronic Document Management Systems (EDMS).
• Demonstrate experience coordinating document management activities across multiple projects.
• Have experience within the Oil & Gas industry or a similar engineering environment.
• Possess experience utilizing multiple document management systems and tools.
• Demonstrate strong written and verbal communication skills, including the ability to present information effectively to clients.
• Be self-motivated, proactive, and capable of managing priorities independently.
• Have excellent collaboration skills and experience working within multidisciplinary project teams.
• Demonstrate a strong sense of ownership and urgency in delivering high-quality results to clients.
• Possess leadership capabilities and the ability to operate effectively within a matrix organization.
• Have strong organizational skills, exceptional attention to detail, and the ability to manage multiple competing priorities.

Desired Characteristics

• Strong understanding of document control principles, processes, and best practices.
• Experience managing large volumes of technical project documentation.
• Knowledge of project lifecycle management and engineering project execution.
• Ability to analyze document control metrics and identify process improvement opportunities.
• Strong problem-solving and decision-making skills.
• Ability to work independently while effectively supporting global project teams.
• Commitment to quality, compliance, and continuous improvement.
• Customer-focused mindset with the ability to build strong stakeholder relationships.

Work in a way that works for you

We recognize that everyone is different and that the way people work and deliver at their best varies. We are committed to supporting flexible working patterns where business needs allow.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all our people are developed, engaged, and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other.

Working for you

Our innovations have revolutionized energy for over a century. To continue shaping the future, we recognize and reward individuals who embrace change, drive innovation, and contribute to operational success.

Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities.
• Comprehensive private medical care options.
• Safety net of life insurance and disability programs.
• Tailored financial programs.
• Additional elected or voluntary benefits