Document Manager - Civil Infrastructure Projects

Sphere Solutions; Wales; On-site; GBP 42,000 - 60,000; Full time

Job summary

Sphere Solutions is seeking an experienced Document Manager for a major civils/infrastructure programme in South Wales. You will oversee document control across the project lifecycle, ensuring accurate storage, tracking and distribution of information while supporting QA and continuous improvement.

Responsibilities include managing document registers, revising control, and mentoring teams on document management best practices, with exposure to systems like SharePoint, Aconex or Procore.

Qualifications

• Proven experience as a Document Controller, Document Manager or Information Management professional in construction or infrastructure.
• Project experience is essential.
• Extensive experience using Electronic Document Management Systems.
• Strong knowledge of document control and information management processes.
• Excellent attention to detail and accuracy.
• Advanced Microsoft Office skills.
• Strong planning and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and meet strict deadlines.
• Proactive approach, able to work independently and within a project team.

Responsibilities

• Implement and maintain effective document control processes and procedures.
• Manage project document, correspondence, drawing/design and RFI registers.
• Control electronic and hard-copy documentation throughout the project lifecycle.
• Maintain project folders, file structures and distribution lists.
• Ensure documentation is revision controlled and accessible.
• Monitor information uploaded to document management systems and resolve issues.
• Ensure project teams and subcontractors have access to accurate documentation.
• Liaise with project teams, clients, consultants and subcontractors regarding document control requirements.
• Provide guidance and training on document management systems.
• Support QA activities, audits and process improvements.
• Assist with workflows and reporting processes.
• Support monthly project reporting, including Power BI where required.
• Maintain permissions around commercial and financial information.
• Identify opportunities to improve information flow and handover processes.

Skills

Document control

Information management

Attention to detail

Planning & organisation

Communication skills

Independent work

Education

Degree qualification

Tools

SharePoint

Aconex

Procore

FieldView

Power BI

Job description

Sphere Solutions is seeking an experienced Document Manager for a major civils/infrastructure programme in South Wales. You will oversee document control across the project lifecycle, ensuring accurate storage, tracking and distribution of information while supporting QA and continuous improvement.

Responsibilities include managing document registers, revising control, and mentoring teams on document management best practices, with exposure to systems like SharePoint, Aconex or Procore.