Document Controller

Coyles; Lochgilphead; On-site; GBP 21,000 - 25,000; Full time

Job summary

Coyles is seeking a Document Controller for a 3-month contract in Scotland. The role focuses on establishing and maintaining the project document control system (SharePoint, Viewpoint, 4P) and ensuring correct issue and tracking of drawings, specifications and correspondence.

You will log, distribute, and archive documents, manage transmittals with clients and subcontractors, and support handover and close-out records.

Qualifications

• Experience with document control in engineering projects.
• Knowledge of document control processes and procedures.
• Ability to manage and track drawings, specifications, RFIs, and submissions.

Responsibilities

• Establish, maintain, and manage the project document control system (SharePoint, Viewpoint, 4P).
• Receive, log, register, and distribute all incoming and outgoing project documentation.
• Control numbering, revision status, and version control per project procedures.

Skills

Document Control

Stakeholder Engagement

Engineering Drawings

Team Collaboration

Engineering Knowledge

Safety & Compliance

Tools

BIM 360 Docs

SharePoint

4P

Job description

Document Controller

Start Date: ASAP

Pay Rate: £15.50 - £18.00 on PAYE

Hours: Monday to Friday, 37.5 hours.

Length of Contract: 3 months

Responsibilities & Duties

• Establish, maintain, and manage the project document control system (e.g. SharePoint, Viewpoint, 4P etc.)
• Receive, log, register, and distribute all incoming and outgoing project documentation
• Control document numbering, revision status, and version control in line with project procedures
• Ensure drawings, specifications, technical submissions, RFIs, EWNs, and correspondence are correctly issued and tracked
• Maintain document registers and trackers, ensuring accurate and timely updates
• Manage transmittals to and from clients, consultants, subcontractors, and suppliers
• Archive superseded documents and maintain a clear audit trail
• Support project teams with document queries and ensure compliance with information management requirements
• Assist with handover documentation, O&M manuals, and project close out records

Essential Experience & Skills

• Background and understanding of a variety of engineering projects and processes.
• Understands and has experience working with Document Control/Management
• Demonstrable stakeholder engagement, influencing and relationships skills.
• Experience using BIM 360 Docs
• Experience and understanding of site based Operational business processes and practices.
• Knowledge of Engineering applications and their associated data structures
• An awareness of the Utilities / Power / Construction industry.
• A working knowledge of an Engineering Drawing Office, Design Office and document control processes
• A working knowledge of BIM (Building Information Modelling) tools, processes and practices
• Awareness and knowledge of BS1192 / ISO19650
• Ability to work as part of a project team as well as a wider Document Control team, looking for opportunities to improve procedures across the UK through thoughtful and actionable suggestions