Document Controller

H9 Technical; Ellesmere Port; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual bonus

Salary review

Pension 10%

Annual leave 24

Medical & dental

Life cover

Cycle to Work

Job summary

H9 Technical is seeking a highly organised Document Controller to support management of project documentation on the Protos Energy Recovery Facility near Ellesmere Port, Cheshire. This full-time on-site role is a fixed-term contract until mid-October 2028.

You will manage receipt, classification, storage and archiving, maintain revision control and ensure compliance with standards, collaborating with project managers, engineers and suppliers.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.
• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.
• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.
• Excellent communication, stakeholder management, coordination, problem-solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

Responsibilities

• Manage the receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documentation, ensuring document control processes are followed throughout the project lifecycle.
• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure project records remain accurate, secure, current, and readily accessible.
• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with company standards, quality requirements, project specifications, and document control procedures.
• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage document submissions, approvals, information flow, project milestones, and key deadlines.
• Administer electronic document management systems including PIRS, maintain databases, trackers, logs, and registers, produce status reports, and support the continuous improvement of document control processes and systems.

Skills

Document control experience

Attention to detail

MS Office proficiency

Communication skills

Tools

PIRS

Job description

Job description

We are seeking a highly organised and detail-oriented Document Controller to support the effective management, control, distribution, and maintenance of project documentation on the Protos Energy Recovery Facility, construction project near Ellesmere Port, Cheshire.

This role is based full time on-site and is offered on a Fixed Term Contract basis until mid-October 2028.

Key Responsibilities

• Manage the receipt, registration, classification, distribution, storage, retrieval, and archiving of all project documentation, ensuring document control processes are followed throughout the project lifecycle.


• Maintain document control systems, filing structures, registers, numbering conventions, revision control, and version tracking to ensure project records remain accurate, secure, current, and readily accessible.


• Review and verify documentation for completeness, accuracy, formatting, approvals, signatures, and compliance with company standards, quality requirements, project specifications, and document control procedures.


• Coordinate with project managers, engineers, procurement teams, contractors, clients, and other stakeholders to manage document submissions, approvals, information flow, project milestones, and key deadlines.


• Administer electronic document management systems including PIRS, maintain databases, trackers, logs, and registers, produce status reports, and support the continuous improvement of document control processes and systems.

Qualifications

• Experience in Document Control or Project Support roles within engineering, construction, infrastructure, energy, or renewable energy environments.


• Strong knowledge of document control principles, records management, project documentation processes, revision control, quality management systems, and ISO standards.


• Proven ability to manage high volumes of documentation with exceptional attention to detail, accuracy, organisation, confidentiality, and a commitment to quality.


• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, alongside experience using electronic document management systems; PIRS experience is highly desirable.


• Excellent communication, stakeholder management, coordination, problem-solving, and time management skills, with the ability to prioritise workloads, manage competing deadlines, work independently, and collaborate effectively within project teams.

Benefits

• Competitive package including annual salary review and discretionary, company-weighted bonus


• Generous pension scheme with up to 10% employer contribution


• 24 days annual leave, with the option to purchase up to 5 additional days


• Comprehensive private medical and dental insurance, plus life (4 salary) and disability cover


• Wellbeing support, employee assistance resources, and Cycle to Work scheme