Project Document Controller

SRT Marine Systems plc; West of England; Hybride; GBP 32 000 - 52 000; Plein temps

Avantages offerts par ce poste

Highly Competitive Salary

Private Healthcare

Matched pension up to 5% company

Résumé du poste

SRT Marine Systems plc is seeking an experienced Project Document Controller for a Bristol-based role with hybrid working. You will manage project documentation, ensure version-controlled records, and coordinate with PMs, engineers, subcontractors, and clients to maintain timely, accurate documentation.

The role requires hands-on EDMS experience (Aconex/Procore) and strong attention to detail. You will help with RFIs, submittals, and close-out, while ensuring compliance with PMO procedures and

Qualifications

• Experience in construction, infrastructure, civil engineering, or MEP projects.
• Strong document control knowledge and procedures.
• Experience using Aconex or Procore.
• Attention to detail and good organizational skills.
• Strong communication and time management.

Responsabilités

• Manage the project document control system and ensure documents are registered, version-controlled, distributed, and archived.
• Maintain accurate document registers, drawing registers, transmittal logs, RFI logs, submittal logs, and correspondence records.
• Upload, issue, distribute, and track project documentation using Aconex, Procore, or equivalent systems.
• Ensure documents follow naming conventions, numbering systems, revision procedures, and document control requirements.
• Manage incoming/outgoing transmittals and ensure documents are issued to the correct stakeholders.
• Monitor document workflows, reviews, approvals, and responses; follow up on overdue actions.
• Coordinate with project managers, engineers, subcontractors, suppliers, and clients for timely distribution.
• Maintain current and superseded versions of drawings and technical documents; prevent obsolete information.
• Assist teams with document searches, reporting, and system queries.
• Provide regular reports on outstanding submissions, reviews, approvals, and actions.
• Support RFIs, technical submittals, material approvals, method statements, inspection records, and related documentation.
• Ensure records comply with PMO procedures, client requirements, and contractual obligations.
• Assist with project close-out and handover of final documentation.
• Maintain confidentiality and security of information.
• Identify opportunities to improve document control processes and efficiency.

Connaissances

Document control

EDMS (Aconex/Procore)

Attention to detail

Communication skills

Multi-priority management

MS Excel

Team collaboration

Drawing revisions

Outils

Aconex

Procore

Description du poste

SRT Marine Systems plc (SRT) is a market leader in the domain of international marine surveillance technology and systems. We are a respected, established, and an ambitious multi-national company headquartered in the UK with a global customer base.

The company has a worldwide impact in the marine sector by leading the next generation of maritime domain awareness technologies “MDA”, products, and systems that significantly enhance security, safety, environmental protection, and sustainability. Our customers are global and range from the largest national coast guards to individual vessel owners.

SRT is an exciting company where high-quality results are rewarded. We are ambitious and constantly seek to innovate in order to deliver better products and services to our customers. We strive to make SRT a rewarding and challenging place to work, where talented, hard-working individuals have the opportunity to make a real impact across the safety and security in the maritime and marine industry.

Role overview of our Project Document Controller

This is a new role with us here at SRT. We are seeking an experienced Project Document Controller who will be a "key" colleague and will be responsible to manage and maintain project documentation throughout the project lifecycle. The successful candidate will be responsible for ensuring that drawings, technical documents, correspondence, transmittals, RFIs, submittals, approvals, and other project records are accurately controlled, distributed, and archived.

The Ideal Candidate Will Have Hands-on Experience Using Aconex, Procore, Or Similar Electronic Document Management Systems (EDMS) And Will Be Comfortable Working In a Fast-paced Project Environment

The role of Project Document Controller is based from our Bristol office with flexibility for Hybrid working. This role may on occasion require occasional overseas travel as required by the business

Responsibilities - Project Document Controller (not Exhaustive)

• Manage the project document control system and ensure documents are correctly registered, version-controlled, distributed, and archived
• Maintain accurate document registers, drawing registers, transmittal logs, RFI logs, submittal logs, and correspondence records
• Upload, issue, distribute, and track project documentation using Aconex, Procore, or equivalent systems.
• Ensure all documents follow the project's naming conventions, numbering systems, revision procedures, and document control requirements
• Manage incoming and outgoing transmittals and ensure documents are issued to the correct project stakeholders
• Monitor document workflows, reviews, approvals, and responses, following up on overdue actions where required
• Coordinate with project managers, engineers, subcontractors, suppliers, and clients to ensure timely document distribution
• Maintain current and superseded versions of drawings and technical documents and prevent the use of obsolete information
• Assist project teams with document searches, retrieval, reporting, and system queries
• Monitor document status and provide regular reports on outstanding submissions, reviews, approvals, and actions.
• Support the administration of RFIs, technical submittals, material approvals, method statements, inspection records, and other project documentation
• Ensure project records are maintained in accordance with PMO procedures, client requirements, and contractual obligations
• Assist with project close-out, including compilation and handover of final documentation and records
• Maintain confidentiality and security of project information
• Identify opportunities to improve document control processes and system efficiency

Skills & Experience – Project Document Controller (not Exhaustive)

• ESSENTIAL - Previous experience in a similar role within construction, infrastructure, civil engineering, or MEP projects
• Strong knowledge of document control principles and procedures
• Practical experience using Aconex, Procore, or another recognised EDMS
• Good understanding of drawings, revisions, transmittals, RFIs, submittals, and technical documentation.
• Excellent attention to detail and strong organisational skills
• Ability to manage multiple priorities and meet deadlines
• Good written and verbal communication skills
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to work effectively with project teams, external subcontractors, architects and clients
• Understanding of document numbering, revision control, metadata, and document status codes

Benefits

• Highly Competitive Salary
• Private Healthcare
• Matched pension up to 5% company contribution

SRT Marine Systems plc are an equal opportunity employer. We are committed to creating an inclusive working environment for all employees and actively encourage applications from all sectors of the community.