Document Controller - Procore

Criterion Capital; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

Criterion Capital is seeking an experienced Document Controller with Procore proficiency to support our Construction MEP division by managing and maintaining robust internal document control systems across our projects. The successful candidate will also oversee and coordinate a team of Virtual Assistants supporting document management and administrative processes across the division.

This role ensures all project documentation and drawings are up to date, distributed according to the PMP, and

Qualifications

• Proven experience as a Document Controller in construction.
• Strong proficiency in Procore and Microsoft Office.
• Experience leading or coordinating administrative support teams or Virtual Assistants.

Responsibilities

• Manage and maintain central document management system and ensure records are current.
• Control document and drawing distribution per project procedures and PMP.
• Review and implement document management protocols across projects.
• Archive historical documentation per company standards.
• Produce weekly reports on document activity and status.
• Maintain project records and registers; track issued/received docs.
• Visit sites to support teams with document control systems.
• Supervise and coordinate Virtual Assistants to ensure timely delivery.

Skills

Procore proficiency

Microsoft Office

Team leadership

Tools

Procore

Microsoft Office

Job description

Criterion Capital is seeking an experienced Document Controller with Procore proficiency to support our Construction MEP division by managing and maintaining robust internal document control systems across our projects. The successful candidate will also oversee and coordinate a team of Virtual Assistants supporting document management and administrative processes across the division.

The Role

This role is responsible for ensuring that all project documentation and drawings are accurately controlled, up to date, and distributed in line with the Project Management Plan (PMP). You will act as Criterion Capital’s central point of contact for all document and drawing control matters, supporting both office and site-based teams, while managing the workflow and performance of Virtual Assistants assisting the department.

Key responsibilities include:

• Managing and maintaining the central document management system, ensuring all records are accurate, current, and correctly filed
• Controlling document and drawing distribution in accordance with project procedures and the PMP
• Reviewing and implementing document management protocols across projects
• Archiving historical and superseded documentation in line with company standards
• Producing and circulating weekly reports on document activity and status
• Completing, maintaining, and monitoring project records and registers
• Ensuring proper tracking and retention of all issued and received documentation
• Visiting site to support project teams with the effective use of document control systems
• Supervising and coordinating a team of Virtual Assistants to ensure efficient document processing and administrative support
• Delegating and monitoring tasks across the Virtual Assistant team to maintain accuracy, consistency, and timely delivery of work

About You

To be successful in this role, you will bring:

• Proven experience in a Document Controller role within the construction industry
• Strong proficiency in Microsoft Office and Procore
• Experience managing or coordinating administrative support teams or Virtual Assistants is desirable
• Excellent organisational skills with exceptional attention to detail and accuracy
• Clear and professional communication skills when liaising with Clients, Consultants, internal teams, and the supply chain
• Confidence in leading meetings to review and manage project information
• The ability to work effectively under tight deadlines
• A proactive, flexible approach with the ability to manage multiple priorities
• The capability to work both independently and as part of a collaborative team