Document Controller

O'Neill & Brennan; City Of London; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Growing company with strong pipeline

Exposure to high-profile residential &

Job summary

O'Neill & Brennan is seeking a proactive Document Controller to join our London-based construction team. You will manage all project documentation through Procore, ensuring up‑to‑date information is distributed to site teams, subcontractors and consultants to support efficient delivery.

Experience in residential development and main contracting, with strong organisational and communication skills, is essential to maintain QA and audit trails throughout the build lifecycle.

Qualifications

• Proven experience in document control within residential construction projects.
• Strong hands‑on experience using Procore (essential).
• Experience working for a residential developer, main contractor, or subcontractor.
• Solid understanding of construction drawings, technical documentation, and approval processes.
• Excellent organisational skills with strong attention to detail.
• Ability to work effectively in a fast‑paced site and project environment.
• Strong communication skills with the confidence to liaise with internal and external stakeholders.
• Experience managing document numbering conventions and metadata standards.
• Familiarity with QA processes, handover documentation, and audit requirements.
• Knowledge of SharePoint is advantageous.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals, O&M manuals, and handover documentation
• Ensure the latest approved construction drawings and documents are issued to site teams, subcontractors, and consultants
• Maintain strict document and revision control procedures to prevent the use of superseded information on site
• Control incoming and outgoing documentation from architects, consultants, subcontractors, and suppliers
• Administer and manage workflows within Procore and other document management systems
• Upload, maintain, and accurately track all project documentation throughout the build process
• Monitor RFIs, technical submissions, drawing revisions, and approvals to ensure timely responses
• Coordinate with project teams to establish and maintain folder structures, permissions, and filing systems in line with project requirements
• Act as the central point of contact for document control across live residential construction projects
• Liaise with site managers, technical teams, subcontractors, and consultants to ensure smooth document flow
• Support project meetings by preparing and distributing document packs, trackers, and reports
• Assist with quality assurance procedures, audit trails, and project handover documentation
• Identify delays or bottlenecks in approvals that may impact construction progress
• Provide support and guidance to project stakeholders using Procore systems

Skills

Document control

Procore usage

Communication

Organisational skills

Stakeholder liaison

Tools

Procore

SharePoint

Job description

Document Controller (Procore)
Residential Developer / Main Contractor
Permanent | Competitive Salary DOE
Location: London | Start: ASAP

5 days on site

The Role

A well-established residential developer and main contractor with a strong pipeline of secured work is seeking an experienced Document Controller to join its growing construction team. The business delivers high-quality residential developments across London, including mixed-use schemes, apartment developments, and large-scale regeneration projects.

The successful candidate will play a key role in supporting project delivery by managing and controlling all project documentation through Procore and other document management systems. You will ensure accurate, up-to-date information is distributed across site and project teams, supporting efficient project delivery and maintaining compliance throughout the construction lifecycle.

This is an excellent opportunity for a proactive and organised Document Controller to join a reputable contractor with long-term secured work, strong growth plans, and genuine career progression opportunities.

Key Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals, O&M manuals, and handover documentation
• Ensure the latest approved construction drawings and documents are issued to site teams, subcontractors, and consultants
• Maintain strict document and revision control procedures to prevent the use of superseded information on site
• Control incoming and outgoing documentation from architects, consultants, subcontractors, and suppliers
• Administer and manage workflows within Procore and other document management systems
• Upload, maintain, and accurately track all project documentation throughout the build process
• Monitor RFIs, technical submissions, drawing revisions, and approvals to ensure timely responses
• Coordinate with project teams to establish and maintain folder structures, permissions, and filing systems in line with project requirements
• Act as the central point of contact for document control across live residential construction projects
• Liaise with site managers, technical teams, subcontractors, and consultants to ensure smooth document flow
• Support project meetings by preparing and distributing document packs, trackers, and reports
• Assist with quality assurance procedures, audit trails, and project handover documentation
• Identify delays or bottlenecks in approvals that may impact construction progress
• Provide support and guidance to project stakeholders using Procore systems

What We're Looking For

• Proven experience in document control within residential construction projects
• Strong hands‑on experience using Procore (essential)
• Experience working for a residential developer, main contractor, or subcontractor
• Solid understanding of construction drawings, technical documentation, and approval processes
• Excellent organisational skills with strong attention to detail
• Ability to work effectively in a fast‑paced site and project environment
• Strong communication skills with the confidence to liaise with internal and external stakeholders
• Experience managing document numbering conventions and metadata standards
• Familiarity with QA processes, handover documentation, and audit requirements
• Knowledge of additional platforms such as SharePoint is advantageous

What's on Offer

• Opportunity to join a growing and well-established residential developer / contractor
• Exposure to high-profile residential and mixe