Document Controller (Internal)

Axis CLC Group; Greater London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Pension, medical scheme options and

Life assurance

25 days' holiday + bank holidays

Perkbox benefits

24/7 GP referral and wellbeing support

1 paid volunteer day

Refer-a-friend bonus

Development and progression

Job summary

Axis CLC Group, a national property services specialist, is seeking a highly organised Document Controller to support elevation remediation and refurbishment projects across residential buildings. You will manage the flow of drawings, specifications, reports, RFIs, and correspondence, ensuring version control and compliance.

Working with Project Managers, Design Managers, and external consultants, you will maintain document control systems, support handovers, and ensure Building Safety Act

Qualifications

• Experience as a Document Controller in construction, refurbishment or engineering.
• Strong understanding of document control procedures and revision management.
• Experience with Common Data Environment (CDE) platforms such as Asite, Viewpoint, Aconex, Autodesk Construction Cloud, or similar.
• Excellent organisational skills and exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Manage the receipt, registration, distribution, filing, and archiving of all project documentation.
• Maintain document control systems, ensuring all drawings, specifications, reports, RFIs, technical submissions, and correspondence are correctly logged and version controlled.
• Coordinate the timely distribution of revised drawings and documentation to project teams, consultants, subcontractors, and clients.
• Ensure all project documentation complies with company quality management systems and document control procedures.
• Support the project team with the preparation and maintenance of project records, trackers, and document registers.
• Monitor document approval workflows and follow up outstanding reviews and approvals.
• Assist with compiling Operation & Maintenance (O&M) manuals, Health & Safety Files, and project handover documentation.
• Maintain accurate records for Building Safety Act compliance, including the Golden Thread of Information where applicable.
• Liaise with design teams, clients, and external consultants to ensure documentation is complete and current.
• Provide administrative support to the project team as required.

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Tools

Asite

Viewpoint

Aconex

Autodesk Construction Cloud

Microsoft Office

Job description

Axis, part of Axis CLC, is a trusted property services specialist delivering responsive repairs, planned works, refurbishments and voids services across the UK. Backed by over 110 years of combined experience and the wider strength of Axis CLC, operating from 23 UK offices and employing more than 2,500 people nationwide, we support housing providers and public sector clients with high-quality maintenance and compliance services that help keep residents safe, properties well maintained and communities supported.

The Role

We are seeking a highly organised and proactive Document Controller to become an integral member of our established project delivery team, supporting the successful delivery of elevational remediation and refurbishment projects across a diverse portfolio of residential buildings.

The Document Controller will work closely with Project Managers, Design Managers, Commercial teams, Site Managers, and external consultants, you will be responsible for the effective management, control, and distribution of project documentation throughout the project lifecycle. You will ensure that all project information is accurate, up-to-date, and compliant with company procedures and client requirements.

This is an excellent opportunity for a motivated individual who thrives in a fast-paced construction environment and is looking to contribute to high-profile building safety and refurbishment projects.

What you Will Do

• Manage the receipt, registration, distribution, filing, and archiving of all project documentation.
• Maintain document control systems, ensuring all drawings, specifications, reports, RFIs, technical submissions, and correspondence are correctly logged and version controlled.
• Coordinate the timely distribution of revised drawings and documentation to project teams, consultants, subcontractors, and clients.
• Ensure all project documentation complies with company quality management systems and document control procedures.
• Support the project team with the preparation and maintenance of project records, trackers, and document registers.
• Monitor document approval workflows and follow up outstanding reviews and approvals.
• Assist with compiling Operation & Maintenance (O&M) manuals, Health & Safety Files, and project handover documentation.
• Maintain accurate records for Building Safety Act compliance, including the Golden Thread of Information where applicable.
• Liaise with design teams, clients, and external consultants to ensure documentation is complete and current.
• Provide administrative support to the project team as required.

About You

• Previous experience as a Document Controller within the construction, refurbishment, or engineering sector.
• Strong understanding of document control procedures and revision management.
• Experience using Common Data Environment (CDE) platforms such as Asite, Viewpoint, Aconex, Autodesk Construction Cloud, or similar.
• Excellent organisational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills.

Desirable

• Experience working on façade, cladding remediation, fire safety, or building envelope projects.
• Knowledge of the Building Safety Act and Golden Thread information requirements.
• Familiarity with ISO 9001 quality management systems.
• Experience supporting project handovers and O&M documentation.
• Professional, reliable, and committed to maintaining high standards of accuracy.

What We Offer

• Base Salary up to £35,000 depending upon experience
• Pension, medical scheme options and life assurance
• 25 days' holiday + bank holidays
• Perkbox benefits worth up to £350 per year, including discounts, perks and wellbeing support
• 24/7 GP referral and wellbeing support service
• 1 paid volunteer day
• £2,000 refer-a-friend bonus after the referee passes probation
• Opportunities for development and progression across Axis CLC

Why Axis CLC

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, quality and social impact, and offer meaningful work with real opportunities to grow.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.