Document Controller in Birmingham

Energy Jobline ZR; Birmingham; On-site; GBP 21,000 - 28,000; Full time

Job summary

Energy Jobline ZR is seeking a Site Administrator / Document Controller to join a construction project team based in Birmingham. The role combines site office administration, site access management and document control with full training on the specific systems and procedures.

You will provide essential administrative support to the project team, maintain accurate site records, greet new starters on site, manage the site access system and coordinate PPE, while ensuring documents are correctly

Qualifications

• Previous experience in administrative, site administration or document-control roles.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Excellent attention to detail and strong organisational skills.
• Ability to manage information accurately and maintain clear records.
• Good communication and professional approach with stakeholders.

Responsibilities

• Provide general administration and support within the site office.
• Use Word, Excel and Outlook to manage day-to-day tasks.
• Meet and greet new starters arriving on site.
• Maintain accurate site records and documentation.
• Coordinate and manage site access control for new starters.
• Upload, distribute, track and maintain project documentation.
• Ensure documents are correctly named, filed, issued and kept up to date.
• Coordinate and collate Operation & Maintenance (O&M) documentation throughout the project.

Skills

Administrative experience

Microsoft Office

Attention to detail

Communication skills

Document control

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job DescriptionWe are looking for an organised and proactive Site Administrator / Document Controller to join a construction project team based in Birmingham. This is a varied site-based role combining general site office administration, site access management and document control. You will provide essential administrative support to the project team while ensuring that project information is accurately controlled and maintained. Previous construction experience would be advantageous, particularly within document control. Full training will be provided on the specific systems, processes and procedures required for the role.

Key Responsibilities

• Provide general administration and support within the site office.
• Use Microsoft Office packages, including Word, Excel and Outlook, to manage day-to-day administrative tasks.
• Meet and greet new starters arriving on site.
• Maintain accurate site records and documentation.
• Manage the day-to-day administration of the site access control system, including enrolling new starters and maintaining accurate records.
• Coordinate PPE requirements for visitors where necessary.
• Support the project team with the day-to-day management and control of project documentation.
• Upload, distribute, track and maintain project documentation in accordance with company procedures.
• Ensure documents are correctly named, filed, issued and kept up to date.
• Coordinate and collate Operation & Maintenance (O&M) documentation throughout the project.
• Work with project teams, subcontractors and other stakeholders to obtain and manage required information.

About You

• Previous experience in an administrative, site administration or document-control role.
• Good IT skills and confidence using Microsoft Office, particularly Word, Excel and Outlook.
• Excellent attention to detail and strong organisational skills.
• The ability to manage information accurately and maintain clear records.
• Good communication skills and a professional approach when dealing with new starters, visitors, subcontractors and project teams.
• The ability to work independently while also supporting the wider project team.
• A willingness to learn new systems and processes.

Apply now if you're an organised administrator looking for a long-term opportunity within the construction industry, this could be an excellent opportunity to develop your experience across both site administration and document control