Document Controller (Immediate Start)

Honeycomb Jobs Ltd; Belfast City District; Hybrid; GBP 34,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

37 days annual leave

Competitive hourly rate £17-£19

Job summary

Honeycomb is seeking a skilled Document Controller to support an ongoing infrastructure project on a temporary basis. The role focuses on maintaining document management systems, ensuring submissions meet internal standards, and supporting both internal and external reviews.

Ideal candidates will have proven document control experience, strong Excel/database skills, and excellent communication to coordinate across teams.

Qualifications

• Experience in document control or senior administration on infrastructure projects.
• Strong understanding of document and record management principles.
• Proven ability to handle large volumes of documentation with attention to detail.
• Proficient with Microsoft Excel and databases.
• Adaptable to new online systems and processes.
• Excellent written and verbal communication across teams.
• Knowledge of compliance and audit requirements.

Responsibilities

• Organisation and maintenance of internal document management systems.
• Ensure documentation is monitored, submissions accurate per standards.
• Assist internal teams with record maintenance for reviews or assessments.
• Report and monitor discrepancies and contribute to resolution.
• Maintain relationships with internal teams and stakeholders as main contact.
• Identify opportunities for new document management processes.
• Support implementation of new document management technologies.

Skills

Document control

Administration

Microsoft Excel

Database management

Communication skills

Compliance knowledge

Tools

Document management systems

Job description

Document Controller (Immediate Start)

Honeycomb is delighted to be working with our client, a leading infrastructure company, to recruit a well-established Document Controller for an ongoing temporary period. This is an excellent opportunity to provide essential support with an ongoing project, liaising with a range of internal teams and playing a critical role in the strategic development of this fast-growing business.

Key Responsibilities

• Organisation and maintenance of internal document management systems in alignment with company policies
• Ensure documentation is monitored and that submissions are accurate and completed in accordance with internal standards
• Assist internal teams with record maintenance, preparation and collection to provide essential support with internal and external reviews or assessments
• Report and monitor any discrepancies, deviations or incorrect information and contribute to the resolution, maintaining accuracy throughout document management
• Maintain positive and professional relationships across internal teams and stakeholders across the business, acting as a main point of contact for any queries relating to document management
• Identify new opportunities and ideas for potential document management processes to support project development
• Provide critical support to the implementation of new document management technologies, offering support, guidance and instruction across the business

The Ideal Candidate

• Previous experience in document control, senior administration or supporting a project in a infrastructure or technology environment is essential
• Proficient in understanding the principles related to document and record management
• Proven ability to manage a large volume of documentation demonstrating strong organisational skills and attention to detail
• An expert in operating a variety of IT systems including Microsoft Excel and confident in managing a range of databases
• Ability to adapt effectively to new online systems and support implementation of new online processes
• Excellent written and verbal communication skills with the ability to do so professionally across a range of teams and stakeholders across the business
• Knowledge of compliance and audit requirements

What is On Offer?

• Ongoing temporary opportunity to provide support with an ongoing project
• Full time working hours with the opportunity for hybrid arrangements
• Competitive hourly rate from £17-£19
• 37 days annual leave per annum
• Opportunity to provide high-level support with an excellent local business

Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.

Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.