Document Controller

Confidential; York and North Yorkshire; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Company pension

Free parking

Development opportunities

26 days holiday + Bank Holidays

Job summary

Confidential in Nether Poppleton, York is seeking a detail-focused Document Controller to manage project documentation and maintain accurate version control. You will work with 4 Projects, Aconex, Asite and SharePoint while supporting multiple projects and deadlines.

Hours are Monday to Friday daytime with 26 days holiday plus bank holidays, plus company pension and free parking. Development opportunities are available for a stable, long-term role.

Qualifications

• Experience in document control or project administration.
• Proficient with document management systems.
• Experience with 4 Projects, Aconex, Asite or SharePoint.
• Strong MS Office skills: Word, Excel, PowerPoint.
• Excellent attention to detail and organisation.

Responsibilities

• Manage client document control systems.
• Communicate updates and revisions to relevant teams.
• Maintain version control across project documentation.
• Collate and compile Operation & Maintenance manuals.
• Coordinate with suppliers and subcontractors.
• File, maintain and retrieve documents efficiently.
• Support multiple projects and meet deadlines.
• Liaise with colleagues, clients, suppliers and subcontractors.
• Provide additional office and administrative support when required.
• Maintain high standards of accuracy and communication.

Skills

Document control

Project administration

Document management systems

MS Office

Word

Excel

PowerPoint

Attention to detail

Organisational skills

Time management

Communication

Customer-focused

Construction industry knowledge

Tools

4 Projects

Aconex

Asite

SharePoint

Job description

Document Controller

Nether Poppleton, York

Monday to Friday, Days

26 Days Holiday + Bank Holidays Company Pension Free Parking Development Opportunities

We are currently recruiting for a Document Controller to join a well-established and growing business within the construction industry.

This is a fantastic opportunity for an organised, detail-focused and proactive individual who is looking for a stable, long-term position where they can take ownership of document control and play an important role in the successful delivery of projects.

The position will involve managing and maintaining the flow of project documentation, ensuring information is accurate, up to date and compliant with both client and internal standards.

The Role

As the Document Controller, you will work closely with the wider project and office teams, taking responsibility for the organisation and control of important project documentation.

Responsibilities

• Managing client document control systems
• Ensuring document updates and revisions are communicated to the relevant teams
• Maintaining accurate version control across project documentation
• Collating and compiling Operation & Maintenance (O&M) manuals
• Gathering information from suppliers and subcontractors
• Ensuring documents are correctly filed, maintained and easily retrievable
• Supporting multiple projects and working to deadlines
• Liaising with colleagues, clients, suppliers and subcontractors
• Providing additional office and administrative support when required
• Maintaining high standards of accuracy, organisation and communication

The position will involve working with document management platforms including 4 Projects, Aconex, Asite and SharePoint.

The Successful Candidate

We are looking for someone who is highly organised, professional and comfortable managing multiple priorities.

Key Experience and Skills

• Previous experience within document control, project administration or a similar role
• Experience using document management systems
• Experience with 4 Projects, Aconex, Asite and/or SharePoint
• Strong Microsoft Office skills, including Word, Excel and PowerPoint
• Excellent attention to detail
• Strong organisational and time-management skills
• Confident written and verbal communication
• The ability to manage multiple projects and deadlines
• A professional and customer-focused approach
• An interest in developing your knowledge of the construction industry

Experience within construction, engineering, roofing, cladding or a project-based environment would be particularly beneficial.

Due to the nature of some projects, the successful candidate will also be required to meet Baseline Personnel Security Standard (BPSS) requirements, including identity verification, employment history, criminal record and UK right-to-work checks.

Hours & Benefits

• Monday to Thursday: 8:30am - 5:00pm, with a 1-hour lunch
• Friday: 8:30am - 4:00pm, with a 1-hour lunch
• Holiday: 26 days + Bank Holidays
• Pension: Company pension scheme
• Location: Nether Poppleton, York