Document Controller – Hybrid Role with Career Growth

Sword Services Greece S.A.; Barrow-in-Furness; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Private health insurance

Pension scheme

Career development

Job summary

Sword Group is seeking a diligent Document Controller in Barrow-in-Furness. You will help manage engineering, operational and business documentation, ensuring accuracy and easy access for stakeholders.

You will handle records management, system administration and compliance activities, maintaining registers, metadata and audit trails. A four-days-in-office, one-day-from-home pattern applies.

Qualifications

• Previous experience within document control, records management, administration or a similar office support environment.
• Good organisational skills with strong attention to detail and accuracy.
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook.
• An understanding of document management, records management or administrative processes.
• Experience using document management systems or other business systems would be advantageous.
• Strong written and verbal communication skills.
• Good customer service skills with the ability to work effectively with a range of stakeholders.
• Ability to manage multiple tasks and priorities effectively while maintaining accuracy.
• A structured and methodical approach to work.
• Proactive and self-motivated, with the ability to use initiative and work effectively as part of a wider team.

Responsibilities

• Support the effective control and maintenance of engineering, operational and business documentation.
• Process and maintain documents and records, ensuring information is accurately registered, updated, controlled and readily accessible.
• Support document review, approval, distribution and revision control processes.
• Maintain accurate document registers, records, metadata, version histories and audit trails.
• Assist with records management activities, including document retrieval, filing, archiving and retention.
• Carry out document and information compliance checks, identifying discrepancies and escalating issues where appropriate.
• Support the administration of document and Information Management systems, helping to maintain system integrity and data quality.
• Assist users with document management systems and processes, providing day-to-day support and guidance where required.
• Support the management of user information and system access in accordance with agreed processes.
• Work with internal stakeholders to respond to document and information requests in a timely and professional manner.
• Help ensure documentation is managed in accordance with company procedures, standards and regulatory requirements.
• Support ongoing improvements to document control and records management processes.
• Previous experience within document control, records management, administration or a similar office support environment.

Skills

Organisational skills

MS Office

Communication

Multitasking

Document control

Stakeholder management

Tools

Document management systems

Job description

Sword Group is seeking a diligent Document Controller in Barrow-in-Furness. You will help manage engineering, operational and business documentation, ensuring accuracy and easy access for stakeholders.

You will handle records management, system administration and compliance activities, maintaining registers, metadata and audit trails. A four-days-in-office, one-day-from-home pattern applies.