Document Controller/Information Controller (12mths Contract)

LGBT Jobs; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Maternity cover

12-month contract

Job summary

Willmott Dixon Interiors in Central London seeks an Information Controller / Document Controller to manage all project-related documents at The Old Bailey. The role requires controlling, recording, and securely storing information to support the project team through the full lifecycle.

You will collaborate with Design Managers, consultants, and supply chain partners to maintain timely, accurate information, with a focus on compliance and access across the team.

Qualifications

• Must have strong experience in document control on construction projects.
• Experience with Viewpoint for Projects (4Projects) and Procore is mandatory.
• Knowledge of managing information from a Common Data Environment (CDE) / EDMS.
• Experience with ISO19650 standards and related project procedures.

Responsibilities

• Develop, implement, and maintain document control processes for each project.
• Track and monitor document status; provide regular progress reports.
• Ensure compliance with ISO19650 standards and project requirements.
• Coordinate information sharing across the project team.
• Liaise with Design Managers, consultants, and supply chain partners.
• Review and audit document control processes to maintain efficiency.
• Coordinate external partner document exchanges and timelines.
• Manage documentation across multiple projects simultaneously.

Skills

Viewpoint for Projects

4Projects

Procore

CDE/EDMS

Document Control

ISO19650

MS Office

TIDPs/MIDP

Power BI

Tier 1/2 contractor

Stakeholder coordination

Dalux

Tools

Dalux

Aconex

Job description

Location: City of London, London, UK

Job Type: Contract

Pay: Negotiable

Highlighted points for this job

Information Controller role based at The Old Bailey, Central London.

12-month fixed-term maternity cover contract with potential for permanence.

Responsibility for managing and controlling all project-related documents.

Essential experience with Viewpoint for Projects (4Projects) and mandatory.

Strong knowledge of managing information from a Common Data Environment (CDE) / EDMS.

Proven experience in Document Control within the construction sector.

Office based in a well-regarded company, Willmott Dixon, recognised for workplace excellence.

We have an exciting opportunity to join Willmott Dixon's Interiors division as an Information Controller / Document Controller, based out of our office at The Old Bailey, in Central London.

As the successful candidate, you will be responsible for managing and controlling all project-related documents, ensuring information is accurately recorded, securely stored, and readily accessible to the project team. The role involves close collaboration with Design Managers, consultants, supply chain partners, and other stakeholders to maintain effective communication and document management across the full project lifecycle.

*NB: This is a 12-month fixed-term maternity cover contract… With the potential of converting into a permanent role!

Key Responsibilities

• Develop, implement, and maintain document control processes and procedures for each allocated project.
• Track and monitor the status of documents, providing regular updates and reports on progress and distribution.
• Ensure compliance with ISO19650 standards, company policies, and project-specific requirements for document management.
• Facilitate effective communication and information sharing across the project team.
• Coordinate with external partners to ensure seamless document exchange and adherence to timelines.
• Regularly review and audit document control processes to maintain efficiency and best practice.
• Proven experience in Document Control role within the construction sector.
• Experience with Viewpoint for Projects (4Projects), and Procore is mandatory
• Prior experience within a tier 1 or 2 head contractor.
• Strong knowledge of managing information from a Common Data Environment (CDE) / EDMS, supporting compliance throughout the project lifecycle.
• Proficiency in MS Office Suite.
• Familiarity with the development and management of Task Information Delivery Plans (TIDPs) and the coordination/federation of information into the Master Information Delivery Plan (MIDP).
• Ability to manage documentation across multiple projects simultaneously.
• Experience monitoring and managing a shared Information Management inbox, with prompt and effective responses.
• Strong interpersonal skills with the confidence to liaise effectively with external consultants and partners.
• High attention to detail, with strong problem-solving skills.
• Any exposure with Dalux, or similar (e.g., Aconex).
• Competency or exposure in Microsoft Power BI.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 'Big' Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.