Document Controller – Engineering Projects

Kirby Group Engineering; Glasgow; On-site; GBP 26,000 - 38,000; Full time

Job summary

Kirby Group Engineering in the United Kingdom is seeking a meticulous Document Controller/Project Administrator to support the Project Management team, manage project documentation, and ensure ISO 19650 compliance.

You will maintain document control processes across ACC/BIM 360/Asite/Aconex/Procore, handle RFIs and handover records, and assist with procurement and reporting to help deliver projects on time, safely and within budget.

Qualifications

• Experience in Document Control or Project Administration.
• Experience working with Common Data Environments (CDEs).
• Knowledge of ACC, BIM 360, Asite, Aconex or Procore resources.
• Understanding of ISO 19650 principles.
• Strong organisational and administration skills with excellent attention to detail.
• Proficient in Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced project environment.
• Excellent communication and stakeholder management skills.

Responsibilities

• Manage and maintain all project documentation (ACC, BIM 360, Asite, Aconex or similar).
• Ensure document control processes are followed, including numbering, revision control, distribution, and archiving.
• Support project compliance with the Kirby Way and client document management requirements.
• Maintain project registers including drawings, technical submissions, RFIs, transmittals, and quality records.
• Monitor document workflows and chase outstanding approvals and responses.
• Support procurement activities for site consumables and miscellaneous project requirements.
• Assist with project administration, reporting, and record keeping.
• Support the handover documentation and O&M manuals.
• Act as the central point of contact for project information and document management.

Skills

Document control

Project administration

CDEs

ISO 19650 familiarity

Microsoft Office

Stakeholder management

Communication skills

Multitasking

Attention to detail

Tools

ACC/BIM 360/Procore

Asite/Aconex

Job description

Kirby Group Engineering in the United Kingdom is seeking a meticulous Document Controller/Project Administrator to support the Project Management team, manage project documentation, and ensure ISO 19650 compliance.

You will maintain document control processes across ACC/BIM 360/Asite/Aconex/Procore, handle RFIs and handover records, and assist with procurement and reporting to help deliver projects on time, safely and within budget.