Document Controller / Archivist

Merck Life Science; Glasgow; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Merck Life Science is seeking an Archivist / Document Controller to embed quality into our document management processes. The role focuses on archival, control and secure handling of master and working documents, including SOPs and validation protocols, with responsibilities spanning indexing, access control and reporting.

You will collaborate with QA and cross-functional teams, assist with SOP/training module delivery, maintain training records, and ensure tasks align with GLP and GMP

Qualifications

• Experience handling documentation, data entry, archiving or similar tasks via work experience or studies.
• Familiar with following SOPs and quality processes.
• Ability to work with QA colleagues and cross-functional teams.

Responsibilities

• Manage archival, control and secure management of key documents.
• Issue document numbers and controlled documents (SOPs, workbooks, validation protocols).
• Maintain indices for storage, retrieval and distribution of master and working documents.
• Scan and file controlled documents; support document control/compliance activities.
• Prepare and report quality metrics to management and support training module delivery.

Skills

Document control

Data entry

Quality systems

IT literacy

Office productivity

Tools

Electronic Document Management System

Job description

Work Your Magic with us!
Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Your Role

Quality is the foundation of our business and, as an Archivist / Document Controller, you will help embed quality into every aspect of our work. In this role, you will support operational and compliance activities through the archival, control and secure management of key documents. You will manage access to the master document directory, issue document numbers and controlled documents such as SOPs, workbooks and validation protocols, and maintain accurate indices to ensure the orderly storage, retrieval and distribution of both master and working documents.
You will also scan and securely file controlled documents, maintain databases, support document control and compliance activities, and collaborate with internal vendors and cross-functional teams on document issuance and effectiveness. In addition, you will assist with SOP and training module delivery, maintain accurate training records, prepare and report quality metrics to management, and carry out all duties in line with applicable policies, procedures, GLP and GMP principles.
This role is primarily based at our Glasgow site but will require working from our Stirling site up to 1 day per week.

Who You Are

• Experience in handling documentation, data entry, archiving or similar tasks via working experience or studies.
• Good communicator, dealing directly and effectively with operational teams and QA colleagues routinely.
• Organized and logical in defining workload and delivering projects.
• Ability to work independently and as a member of a team.
• Strong attention to detail & an analytical approach to problem solving and decision making.
• IT literacy, proficiency with Microsoft Office and Google applications.
• Experience using an electronic document management system and following SOPs is desirable.

What we offer:

We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!