Document Controller

Streamline Search Ltd.; Epping Forest; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Company pension

Christmas shutdown

Friendly office team

Job summary

Streamline Search Ltd. is seeking a Document Controller in Waltham Abbey, Hertfordshire. The role involves managing and maintaining project documentation, revision tracking and distributing files to the correct teams in line with procedures.

You will support the Contracts Team with filing, archiving and admin tasks, ensuring records are accurate and accessible across construction portals such as Aconex, Asite, Procore and Dalux.

Qualifications

• Experience in construction industry or document control/admin environment preferred.
• Understanding of construction docs, revisions, distribution and filing advantageous.
• Proficient with Microsoft Office, especially Excel, Outlook and Word.
• Able to maintain spreadsheets and document registers, keep records accurate.
• Highly organized with attention to detail and ability to manage multiple tasks.
• Strong team player with good written and verbal communication.
• Experience with construction document management platforms such as Asite, Aconex, Viewpoint/4Projects, Procore or Dalux.
• Willing to learn additional platforms as required.

Responsibilities

• Provide day-to-day admin support to the Contracts Team, filing, scanning, archiving and maintaining project documentation.
• Keep records organized and up to date, assisting with general admin duties to support project delivery.
• Download, upload, check and distribute construction drawings, specifications, reports and other documents.
• Manage documents through project portals such as Asite, Aconex, Viewpoint/4Projects, Procore and Dalux for timely distribution.
• Maintain document registers and ensure compliance with procedures and client requirements.
• Monitor revisions, ensure latest approved drawings are available to site teams and managers.
• Log and track document requests, coordinate distribution workflows.
• Liaise with Contracts Team, site teams, subcontractors, consultants and clients to share documents efficiently.
• Maintain structured electronic and hard-copy filing for quick retrieval.
• Ensure records are securely stored, labelled and archived for traceability.
• Work with Contracts Team and stakeholders to ensure smooth information flow.
• Identify missing/incomplete documents and assist with control queries to maintain accuracy.

Skills

Communication

Organisational skills

Excel

Document control

Team player

Tools

Asite

Aconex

Viewpoint/4Projects

Procore

Dalux

Job description

Document Controller

Location: Waltham Abbey, Hertfordshire
Hours: 8am - 5pm, Monday - Friday
Salary: Up to £30,000 depending on experience
Holiday: 28 Days incl. bank holidays
Sector: Construction, Administration, Document Control

Our client is a specialist contractor in fully supported hard metal roofing and cladding systems for commercial and residential properties across the UK and internationally. They are recognised as one of the UK's leading designers and installers of bespoke, custom-designed systems, delivering high-quality solutions on a wide range of projects.

As a document controller you'll be responsible for managing, organising and maintaining project documentation to ensure all files are accurate, up to date and easily accessible. This role involves tracking document revisions, managing incoming and outgoing correspondence, maintaining electronic filing systems and ensuring documents are distributed to the correct teams in line with company procedures. You'll need strong communication and organisational skills.

Position Duties

• Providing day-to-day administrative support to the Contracts Team, including filing, scanning, archiving and maintaining accurate project documentation.
• Ensuring records are organised, up to date and easily accessible, while assisting with general administrative duties to support the efficient delivery of construction projects.
• Downloading, uploading, checking and distributing construction drawings, specifications, technical submissions, reports and other project-related documentation.
• Managing documents through project portals such as Aconex, Asite, 4Projects/Viewpoint, Procore and Dalux, ensuring information is issued to the correct teams and stakeholders in a timely manner.
• Maintaining accurate document registers and ensuring all project documentation is managed in accordance with company procedures and client requirements.
• Monitoring document revisions, checking version control and ensuring the latest approved drawings and information are available to site teams, contractors and project managers.
• Logging and tracking document requests, coordinating distribution workflows and managing incoming and outgoing project correspondence.
• Liaising with the Contracts Team, site teams, subcontractors, consultants and clients to ensure documents are shared efficiently and any outstanding requests are followed up promptly.
• Maintaining structured electronic and hard-copy filing systems to ensure construction documentation can be located quickly and efficiently.
• Ensuring records are securely stored, correctly labelled and archived appropriately, supporting effective document traceability throughout the project lifecycle.
• Working closely with the Contracts Team and wider project stakeholders to support the smooth flow of project information.
• Identifying missing or incomplete documentation, assisting with document control queries and helping ensure project records remain accurate, consistent and compliant with required procedures.

Position Requirements

• Previous experience within the construction industry or a similar document control, project administration or document management environment is preferred.
• An understanding of construction documentation, drawing revisions, document distribution and project filing procedures would be advantageous.
• Confident using computers and a range of digital systems, with good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
• Able to maintain spreadsheets, update document registers, manage correspondence and keep project records accurate, organised and up to date.
• Highly organised with exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Able to maintain accurate records, identify discrepancies, monitor document revisions and ensure information is filed correctly and distributed to the relevant people.
• A strong team player with good written and verbal communication skills, comfortable working closely with contracts teams, project managers, site personnel, subcontractors and other stakeholders.
• Able to build positive working relationships, respond to requests promptly and contribute to the smooth running of construction projects.
• Experience using at least one construction document management or submittal platform, such as Asite, Aconex, Viewpoint/4Projects, Procore or Dalux.
• Able to navigate digital systems to upload, download, track and distribute project documentation, with a willingness to learn additional platforms where required.
• A confident, enthusiastic and proactive individual who takes pride in their work and approaches tasks with a positive attitude.
• Keen to develop document control skills, take on new responsibilities and grow professionally within a fast-expanding company, contributing to the team's continued success.

Position Remuneration

• Up to £30,000 Salary Dependent on experience
• Regular office hours, 8am - 5pm, Monday - Friday
• 20 Days annual leave plus 8 Bank holidays
• Christmas Shutdown
• Company Pension
• Joining a friendly office team, where bespoke design and high quality customer journey is the standard