Document Controller

United Living Group; Wolverhampton; Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

United Infrastructure is seeking a diligent Document Controller to manage and maintain project records, ensuring compliance with the Building Safety Act across site, office, and remote environments.

You will oversee document flow, version control, audits, and accessibility, liaising with project teams and external consultants. The role is hybrid, based in the UK, with emphasis on accuracy and regulatory compliance.

Qualifications

• Proven experience as a Document Controller in construction.
• Knowledge of Building Safety Act and related regulations.
• Proficient with document management systems and MS Office.
• Strong organisational skills and attention to detail.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Desirable: NVQ/OCR/ILM/C&G in Business Admin.

Responsibilities

• Manage the receipt, distribution, and tracking of project documentation (drawings, reports, certification and inspection records).
• Ensure documentation is stored and accessible in line with Building Safety Act requirements.
• Maintain version control to ensure latest revisions are circulated.
• Upload documentation to the Contract Delivery Platform (BIM360).
• Review project documentation for compliance with Building Safety Act and regulations.
• Maintain the Golden Thread of information with traceable safety-critical data.
• Assist in preparing compliance audits by ensuring documentation readiness.
• Keep up to date with legislation changes and complete training as required.
• Liaise with project managers, site teams, subcontractors and external consultants to ensure smooth document flow.
• Respond to document requests promptly to support stakeholders accessing critical information.
• Communicate project information effectively through transmittals and tracking systems.
• Identify and implement improvements in document management processes.

Skills

Document control

MS Office

Organisational skills

Multitasking

Regulatory knowledge

Business Admin quals

Education

Business Administration qualification (NVQ/OCR/ILM/C&G)

Tools

BIM360

SharePoint

Document management systems

Job description

Job Description

To manage and maintain project documentation to ensure compliance with the Building Safety Act regulations. The role is critical in ensuring that all records, certifications, and communications are accurate, accessible, and up to date to meet safety and regulatory standards.

Job Description

To manage and maintain project documentation to ensure compliance with the Building Safety Act regulations. The role is critical in ensuring that all records, certifications, and communications are accurate, accessible, and up to date to meet safety and regulatory standards.

This is a full-time hybrid role, blending site, office, and remote working.

Key Responsibilities

• Manage the receipt, distribution, and tracking of project documentation (e.g., drawings, reports, certification and inspection records).
• Ensure documentation is systematically stored and accessible in accordance with the Building Safety Act requirements.
• Maintain version control to ensure the latest revisions are always in circulation.
• Uploading documentation to the Contract Delivery Platform (currently BIM360).
• Regularly review project documentation to confirm compliance with the Building Safety Act and associated regulations.
• Maintain the Golden Thread of information, ensuring all safety-critical data is accurate and traceable.
• Assist in preparing compliance audits by ensuring the availability and completeness of all required documentation.
• Keep up to date with changes in legislation and complete training if required.
• Liaise with project managers, site teams, subcontractors, and external consultants to ensure smooth document flow.
• Respond to document requests promptly and efficiently, supporting project stakeholders in accessing critical information.
• Ensure effective communication of project-related information through document transmittals and tracking systems.
• Identify and implement improvements in document management processes to enhance efficiency and compliance.

Qualifications

Essential

• Proven experience in a Document Controller role within the construction, building or related industry.
• Understanding of document control processes and compliance requirements within construction projects.
• Knowledge of the Building Safety Act and associated regulations, or willingness to undertake training.
• Proficient in using document management systems and Microsoft Office applications.
• Strong organisational skills with excellent attention to detail and accuracy.
• Ability to manage multiple tasks and prioritise workload effectively in a fast-paced environment.
• NVQ, OCR, ILM, C&G in a Business Administration field would be advantageous

Desirable

• Experience using BIM360 or equivalent common data environment inc SharePoint.
• Experience working on large-scale residential, commercial, or high-rise construction projects.
• Understanding of the “Golden Thread” requirements and digital record management within building safety compliance.
• Experience working within a site-based project environment.

Key Competencies

• Attention to Detail: Ensure high accuracy in all documentation processes.
• Regulatory Awareness: Keep up to date with legislative requirements and compliance measures.
• Problem-Solving: Address issues in documentation processes effectively and efficiently.
• Team Collaboration: Works collaboratively to support project delivery and compliance objectives.

Additional Information

Join us at United Infrastructure today and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.

Please note that United Living has rebranded to United Infrastructure. Our LinkedIn landing page will still display as "United Living," but when you click “Apply,” it will redirect to "United Infrastructure."