Document Controller

Robertson Stewart Ltd; West Midlands; On-site; GBP 28,000 - 36,000; Full time

Job summary

Robertson Stewart Ltd in the West Midlands is seeking an experienced Document Controller to join our office-based team on high-profile construction schemes. You will manage document control processes, maintain robust filing and archiving, and ensure compliance with project protocols including ISO 19650.

You will coordinate meetings, prepare reports, and follow up actions, while using CDE platforms such as Viewpoint, Aconex, Procore, or Autodesk Construction Cloud.

Qualifications

• Experience as Document Controller or in related administration.
• Knowledge of CDE platforms and ISO 19650.
• Proficient in Microsoft Office, especially Excel.
• Ability to coordinate meetings and collate reports.
• Strong organisational and written communication skills.

Responsibilities

• Coordinate meetings, collate reports, and track actions.
• Maintain filing and archive system and ensure ISO compliance.
• Work within a Common Data Environment (CDE) ensuring project protocols.
• Produce weekly progress reports and assist Health and Safety audits.
• Improve document management processes and provide administration support.

Skills

Microsoft Office 365

Excel

CDE platforms

Viewpoint

Aconex

Procore

Autodesk Construction Cloud

Tools

Viewpoint

Aconex

Procore

Autodesk Construction Cloud

Microsoft Office 365

Job description

An urgent new vacancy has been created to appoint a talented and experienced Document Controller in the West Midlands.

You will have the opportunity to join a stable award winning contractor enjoying continued success in their sector working on high profile and interesting schemes.

Candidates with a construction related background are naturally of particular interest, HOWEVER we will give equal consideration to those from a civils, fit out or building services document control background.

This role is office based in the West Midlands.

As well as document control, you will also coordinate meetings, the collation of reports and the follow up of actions.

Whilst you will create and maintain a robust filing and archive system, you will also ensure full compliance and ISO accreditations.

Working primarily within a Common Data Environment (CDE), you will ensure compliance with project protocols (such as ISO 19650)

Other areas in addition to maintaining site records will include weekly progress reports, assisting the Health and Safety team in audit processes and to record safety documentation.

Candidates of high interest will have Viewpoint, Aconex, Procore, or Autodesk Construction Cloud experience.

As a minimum, we require knowledge of at least one major CDE platform (e.g., Viewpoint, BIM 360, Procore). Skilled experience using Microsoft Office, particularly Excel is essential.

Ongoing duties will also include improving the document management process, giving you autonomy to make a difference from your previous administration experience.

Candidates applying will naturally be proficient in using Microsoft Office 365, have exceptional organisational skills as well as excellent written and communication skills.

Working with a friendly and approachable team, this role offers genuine development and a step up for the right person who is organised, has excellent IT skills, skilled administration experience and enjoys variety.