Document Controller

Pontoon; Warwick; Hybrid; GBP 46,000 - 65,000; Full time

Job summary

Pontoon is recruiting a Document Controller in Warwick, hybrid, 2 days onsite. Join our Project Controls Team to manage vital project documentation and support offshore and interconnection assets within energy projects.

You will maintain records, control information flow, train stakeholders, and ensure ISO 19650 compliance, using SharePoint and EDMS like Aconex. Experience with Power BI dashboards and strong organisational skills is essential for success in this 3-month contract with potential

Qualifications

• Minimum 2 years of document control experience.
• Experience with an EDMS such as Aconex.
• Strong SharePoint site creation and administration skills.
• Proficiency in Power BI dashboards and reports.
• Excellent stakeholder engagement and communication.

Responsibilities

• Maintain accurate project documentation and ensure data security compliance.
• Serve as the single point of contact for Document Management.
• Design and maintain secure information flow for project delivery.
• Assure information quality when interfacing with contractors and vendors.
• Review and authorise process docs and training materials.
• Deliver training and support on Document Management Systems.
• Perform QA reviews to ensure ISO 19650 compliance.
• Create and manage SharePoint sites for collaboration.
• Build dashboards to monitor document status and performance.
• Advise on Information Management for procurement activities.

Skills

Document control

Aconex

SharePoint admin

Power BI

Stakeholder engagement

Office 365

Tools

Aconex

SharePoint

Power BI

Job description

Document Controller

Warwick (2 days onsite)

3 Month Contract (Possible long-term opportunity)

Our client, a dynamic player in the energy sector, is seeking a skilled Document Controller to join their exciting Project Controls Team within the Construction Directorate. This is a remarkable opportunity to contribute to the management of vital project documentation, supporting the organisation's vision of accelerating a clean, secure, and affordable energy future through world-class interconnection and offshore assets.

Your responsibilities will include:

• Maintaining accurate and up-to-date records of all project documentation, ensuring compliance with data security and Document Control Procedures.
• Acting as the single point of contact for all Document Management matters across assigned projects.
• Designing, implementing, and maintaining secure information flow processes to facilitate project delivery.
• Providing first-line assurance of information quality when interfacing with contractors, vendors, and subcontractors.
• Reviewing, developing, and authoring process documentation and training materials related to Document Management.
• Delivering training and ongoing support to both internal and external stakeholders on the use of Document Management Systems.
• Conducting quality assurance reviews to ensure compliance with relevant standards, including ISO 19650.
• Developing and administering SharePoint sites to enhance collaboration.
• Creating and maintaining document control dashboards for clear visibility of document status and performance.
• Supporting procurement activities by advising on Information Management requirements.

Essential Skills and Experience:

The ideal candidate will possess the following qualifications and skills:

• A minimum of 2 years of document control experience.
• Proven experience with at least one Electronic Document Management System (EDMS), such as Aconex.
• Strong document management skills, ideally gained within project management or engineering/construction environments.
• Proficiency in Microsoft Office applications, particularly advanced knowledge of SharePoint (site creation and administration).
• Experience using Power BI to develop automated reports and dashboards.
• Demonstrated ability to engage effectively with both internal and external stakeholders.
• Strong interpersonal skills, with the ability to build lasting relationships across all levels of the organisation.
• Highly organised self-starter with excellent attention to detail and the ability to manage multiple priorities.
• Skilled in authoring and reviewing process documentation and work instructions.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention