Document Controller

Berkshire Talent Partnership; City Of London; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

Berkshire Talent Partnership is seeking a Document Controller in London Hybrid, offering £45,000 to £50,000. You will join a renewable energy leader's Project Controls team to manage project documentation and maintain the EDMS system.

You will handle document control procedures, coordinate with project teams, support training, and ensure accurate, timely distribution across a growing portfolio.

Qualifications

• Minimum 2 years' experience controlling project documents on large, complex projects.
• Proven experience with document control procedures and protocols.
• Familiarity with EDMS or project collaboration tools (e.g. ProArc, SharePoint, LiveLink).
• Experience implementing procedures on live projects.
• Strong written and spoken English communication.

Responsibilities

• Execute document control protocols and procedures as assigned by the Project Controls Manager.
• Process incoming and outgoing documents: receipt, classification, registry, distribution, archiving, storage, and retrieval.
• Build understanding of project management principles, quality systems, quality plans, and working procedures.
• Implement project management and quality elements within the document control function.
• Monitor control and check points to ensure procedures are being followed.
• Support the development and implementation of document control procedures under the Lead Document Controller or Document Control Manager.
• Enforce approved document control procedures across the project organisation, liaising with other teams and participants.
• Identify non-conformances and report them for resolution.
• Continuously identify opportunities to improve the document control process.
• Prepare document status reports as directed.
• Support training on document control systems and skills transfer.
• Build strong working relationships across project teams and participants.
• Mentor and support junior document control staff through on-the-job training.
• Stay adaptable in a fast-paced, evolving environment.
• Maintain effective working relationships across a diverse global business.

Skills

Strong English

Document control experience

Documentation procedures

Communication skills

Independent working

Travel readiness

Attention to detail

Education

Engineering/Construction background

Tools

ProArc

SharePoint

LiveLink

Job description

Document Controller

London Hybrid – 3 to 4 Days in the Office

£45,000 to £50,000

A leading renewable energy business is looking for a Document Controller to join its Project Controls team, playing a key role in managing project documentation across a growing portfolio of energy projects.

Purpose

You’ll be responsible for maintaining project documents, ensuring accurate information is distributed across the organisation on time, and managing the project document control system / EDMS platform.

Key Responsibilities

• Execute document control protocols and procedures as assigned by the Project Controls Manager
• Process incoming and outgoing documents: receipt, classification, registry, distribution, archiving, storage, and retrieval
• Build understanding of project management principles, quality systems, quality plans, and working procedures
• Implement project management and quality elements within the document control function
• Monitor control and check points to ensure procedures are being followed
• Support the development and implementation of document control procedures under the Lead Document Controller or Document Control Manager
• Enforce approved document control procedures across the project organisation, liaising with other teams and participants
• Identify non-conformances and report them for resolution
• Continuously identify opportunities to improve the document control process
• Prepare document status reports as directed
• Support training on document control systems and skills transfer
• Build strong working relationships across project teams and participants
• Mentor and support junior document control staff through on-the-job training
• Stay adaptable in a fast-paced, evolving environment
• Maintain effective working relationships across a diverse global business

What We're Looking For

• Strong written and spoken English
• Minimum 2 years' experience controlling project documents or correspondence on large, complex projects
• Proven experience with document control procedures and protocols
• Familiarity with EDMS or project collaboration tools (e.g. ProArc, SharePoint, LiveLink)
• Experience implementing procedures on live projects
• Understanding of project interfaces across disciplines and systems
• Background in Engineering, Construction, or Resource industries
• Excellent communication skills, comfortable liaising directly with clients and project teams
• Able to work independently under written procedures and instructions
• Strong organisational, analytical, and problem-solving skills
• High attention to detail
• Flexible and willing to travel for training or other purposes
• Desirable: experience preparing document control forms/templates
• Desirable: working knowledge of ISO 9001