Document Controller

Velocity Recruitment Ltd; Richings Park; On-site; GBP 35,000 - 48,000; Full time

Job summary

Velocity Recruitment Ltd is seeking an experienced Document Controller for a permanent, site-based role in Hayes, West London. You will oversee project documentation, using 4Projects/Viewpoint to manage drawings, reports and specifications, ensuring accuracy and controlled distribution across the team.

The ideal candidate has construction doc control experience, strong IT skills in MS Office, and the ability to coordinate with site teams and senior managers.

Qualifications

• Previous experience as a Document Controller in the construction industry.
• Strong hands‑on experience using 4Projects/Viewpoint.
• Experience on a major construction project or with a main contractor.
• Excellent knowledge of document control processes, revision control and registers.
• Strong IT skills, particularly Microsoft Office.
• Excellent organisational and communication skills.
• High attention to detail and ability to manage multiple priorities.
• Confident working with senior project/site teams.
• Professional and proactive approach.
• Full UK driving licence and access to a vehicle is essential for site location.

Responsibilities

• Manage and maintain all project documentation per procedures.
• Upload, issue, distribute and track drawings, specs, reports and other information.
• Operate 4Projects/Viewpoint as the main document management system.
• Ensure documents are correctly numbered and revision-controlled.
• Maintain document registers and monitor status.
• Distribute information to internal teams, consultants, subcontractors and stakeholders.
• Archive superseded documents and remove from circulation.
• Assist teams with document searches and retrieval.
• Monitor workflows and ensure timely reviews and responses.
• Provide regular document control reports and liaise with project managers and design teams.

Skills

Attention to detail

Organisational skills

Communication skills

Tools

4Projects/Viewpoint

Microsoft Office

Job description

Document Controller

Location: Hayes, West London

Employment Type: Permanent, Full-Time

Working Arrangement: Site-Based

Driving Licence: Essential

The Role

We are working with a leading contractor who are looking to appoint an experienced Document Controller to join their project team on a permanent, site-based basis in Hayes.

This is an excellent opportunity for an organised and proactive Document Controller with strong construction experience and a solid working knowledge of 4Projects/Viewpoint. The successful candidate will play a key role in maintaining accurate project documentation and ensuring information is controlled and distributed efficiently across the project team.

Key Responsibilities

• Manage and maintain all project documentation in accordance with company procedures.
• Upload, issue, distribute and track drawings, specifications, reports and other project information.
• Operate 4Projects/Viewpoint as the main document management system.
• Ensure documents are correctly numbered, revision-controlled and filed.
• Maintain document registers and monitor document status.
• Manage the distribution of information to internal teams, consultants, subcontractors and other project stakeholders.
• Ensure superseded documentation is appropriately archived and removed from circulation.
• Assist project teams with document searches and retrieval of information.
• Monitor workflows and ensure documents are reviewed and returned within required timescales.
• Maintain accurate records and provide regular document control reports.
• Liaise with project managers, engineers, design teams, subcontractors and the wider site team.
• Ensure project documentation complies with company quality and document control procedures.
• Support the close-out and handover process, ensuring all relevant documentation is complete and up to date.

About You

The ideal candidate will have:

• Previous experience working as a Document Controller within the construction industry.
• Strong, hands-on experience using 4Projects/Viewpoint.
• Experience working on a major construction project or for a main contractor.
• Excellent knowledge of document control processes, revision control and document registers.
• Strong IT skills, particularly Microsoft Office.
• Excellent organisational and communication skills.
• A high level of attention to detail and the ability to manage multiple priorities.
• The confidence to work closely with senior project and site teams.
• A professional and proactive approach.
• Full UK driving licence and access to a vehicle - essential due to the site location.

What\'s on Offer

• Permanent position with a leading contractor.
• Competitive salary and benefits package.
• Long-term career opportunity.
• Site-based role in Hayes.
• Opportunity to work on a major construction project.
• Supportive and professional project environment.
• Excellent opportunities for progression within a well-established contractor.

If you are an experienced Document Controller with strong 4Projects/Viewpoint experience and are looking for a permanent opportunity with a leading contractor, we'd be keen to hear from you