Document Controller

Fawkes & Reece Group; Bishop's Stortford; On-site; GBP 40,000 - 50,000; Full time

Job summary

Fawkes & Reece Group in Bishop's Stortford is seeking a Document Controller to manage project documentation across internal systems and client portals. You will coordinate drawings, maintain document trackers, ensure accuracy and version control, and file permits and inspections, using 4Projects/Viewpoint and EDMS alongside Microsoft Office to support timely delivery.

You will act as a lead interface for document control, uploading documents to client systems, organizing folders, and keeping

Qualifications

• Experience as Document Controller within construction or related industries.
• Strong understanding of document management processes and version control.
• Experience using electronic document management systems (EDMS).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.

Responsibilities

• Act as lead interface for internal and client document control systems.
• Ensure project documentation is stored and up to date on internal CD system (4Projects/Viewpoint).
• Upload relevant documentation to client document control systems and maintain tidy folders.
• Create and maintain a document tracker for all documents submitted to Client/Principal Contractor.
• File drawings and Temporary Works documents and ensure permits, HAVs, scaffold, excavation inspections are filed.
• Coordinate distribution of drawings, technical documents and project information to stakeholders.
• Keep project records, registers, and document control systems accurate and current.
• Review and quality-check documents before issue to ensure compliance with requirements and standards.

Skills

Document control

EDMS proficiency

Attention to detail

Time management

Microsoft Office

Organisational skills

Tools

4Projects/Viewpoint

Microsoft Office

Job description

Location: Bishop's Stortford
Salary: £40K- £50K per Year
Contract: Permanent
Type: Full Time

Essential Abilities, Duties and Responsibilities

Document Management & Control

You will report directly to a director and will look after the following;

• Acting as the lead interface for the internal and (if relevant) clients external document control system.
• Ensure all project documentation is stored and up to date on the internal document control system (4Projects/Viewpoint)
• Ensure all relevant documentation is uploaded to the client's document control system, maintaining up to date, organised and tidy folders and supersede old documents with new revisions.
• Ensure a document tracker is created and kept up to date for all documents submitted to the Client/ Principal Contractor
• Filing Drawings and all other relevant Temporary Works documents
• Ensure permits, HAV's, Scaffold, Excavation and Temporary Works inspections are filed on the internal document control system
• Coordinate the distribution of drawings, technical documents, and project information to internal and external stakeholders.
• Ensure all project records, registers, and document control systems are kept accurate and up to date.
• Review and quality-check documents before issue, ensuring compliance with project requirements and company standards.
• Need to have previous experience of using 4Projects/Viewpoint (EDMS management system).

Skills & Experience

• Previous experience in a Document Controller role within construction or a related industry.
• Strong understanding of document management processes and version control.
• Experience using electronic document management systems (EDMS).
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organisational skills with a strong eye for detail.
• Ability to manage multiple priorities and work to tight deadlines.