Document Controller

National Gas; Peterborough; Hybrid; GBP 37,000 - 42,000; Full time

Benefits offered by this job

Pension up to 12%

Annual bonus up to 6%

Salary sacrifice car scheme

26 days holiday

Life assurance 10x

Flexible benefits

Wellbeing and development

Job summary

National Gas, based near Peterborough, is seeking a Document Controller to ensure project information is accurate, accessible, and compliant across the East region. The hybrid role requires periodic office presence and occasional regional travel.

You will manage storage, distribution, and archiving of documents, produce status reports, and support QA/QC throughout the project lifecycle to enable informed decisions and safe, efficient delivery.

Qualifications

• Experience in an administrative or document control role within construction, engineering, infrastructure, or a similar technical environment.
• Practical experience managing, controlling, and tracking project documentation.
• Working knowledge of document management processes and version control principles.
• Experience supporting change control activities and maintaining accurate records.
• Strong organisational skills with the ability to manage multiple priorities.
• Confidence working with digital document management systems and Microsoft Office tools.
• Full UK driving licence.

Responsibilities

• Manage the storage, organisation, and retrieval of project documentation.
• Monitor document distribution and ensure stakeholders receive information on time.
• Support compliance with document control standards, procedures, and quality requirements.
• Coordinate with project teams to maintain consistent document control practices.
• Maintain accurate records and ensure documentation is archived correctly.
• Produce reports on document status, revisions, and compliance performance.
• Support the continuous improvement of document management systems and information processes.
• Support the processing and coordination of Technical Queries (TQs), Deviations, and associated project engineering documentation.

Skills

Attention to detail

Administrative experience

Document control

Stakeholder liaison

Organisational skills

Microsoft Office

Full UK driving licence

Tools

Document management systems

Microsoft Office Suite

Electronic Document Management System (EDMS)

Job description

£37,455 to £41,861 + up to 6% bonus

Location: Peterborough

Working pattern: Hybrid, with a minimum of 3 days a week in the office

Travel: Occasional (regional)

Location requirement: Based within reasonable travelling distance of Peterborough

About Us

At National Gas, the work we do matters. As Britain's national gas network, we help keep the lights on, businesses running, and homes warm by maintaining the critical infrastructure that transports gas across Great Britain. While providing the energy security Britain relies on today, we're also helping transform the network for a clean energy future. Join us and help secure Britain's energy.

About The Role

Help keep vital projects moving by making sure the right information reaches the right people at the right time. As a Document Controller, you'll play a key role in maintaining accurate, accessible, and compliant project information, supporting teams across the East region to deliver critical infrastructure safely and efficiently.

Why this role matters

Good information underpins every successful project. In this role, you'll help project teams make informed decisions by ensuring documentation is accurate, controlled, and readily available throughout the project lifecycle.

Working within the East region, you'll support projects across a strategically important part of the transmission network. From pre-construction activities through to delivery, your work will help maintain high standards, support collaboration, and contribute to safe, reliable operations. If you enjoy bringing structure, quality, and organisation to complex environments, this is an opportunity to make a visible impact while developing your career.

What you'll be doing

• Manage the storage, organisation, and retrieval of project documentation
• Monitor document distribution and ensure stakeholders receive information on time
• Support compliance with document control standards, procedures, and quality requirements
• Coordinate with project teams to maintain consistent document control practices
• Maintain accurate records and ensure documentation is archived correctly
• Produce reports on document status, revisions, and compliance performance
• Support the continuous improvement of document management systems and information processes
• Support the processing and coordination of Technical Queries (TQs), Deviations, and associated project engineering documentation

What you'll bring

This role would suit someone who enjoys working with detail, takes pride in keeping information organised, and understands the importance of building trusted relationships with stakeholders. You'll be customer-focused, collaborative, and committed to ensuring project information is managed effectively. If you want your work to have a real impact on people and infrastructure, you'll find plenty of purpose in this role.

Essential

• Experience in an administrative or document control role within construction, engineering, infrastructure, or a similar technical environment
• Practical experience managing, controlling, and tracking project documentation
• Working knowledge of document management processes and version control principles
• Experience supporting change control activities and maintaining accurate records
• Strong organisational skills with the ability to manage multiple priorities
• Confidence working with digital document management systems and Microsoft Office tools
• Full UK driving licence

Desirable

• Experience working within a project, programme, or PMO environment
• Awareness of Building Information Modelling (BIM)
• Understanding of quality management and governance processes
• Knowledge of construction or engineering documentation standards
• Experience using Common Data Environments (CDEs)
• PRINCE2 Foundation and/or APM Project Fundamentals Qualification (PFQ)

What we offer

• Market-leading double-match pension (up to 12% company contribution)
• Annual performance bonus up to 6%
• Access to the Tusker salary sacrifice car scheme
• 26 days holiday (plus statutory holidays)
• 10x salary life assurance and income protection
• Flexible benefits including healthcare, dental, and technology options
• Family-friendly policies, wellbeing support, and professional development opportunities

Inclusive recruitment

We're building a workforce that reflects the communities we serve, championing diversity, and creating an inclusive workplace where everyone is valued for their unique contribution. We support reasonable adjustments throughout the recruitment process and beyond. National Gas is a Disability Confident employer and signatory of the Armed Forces Covenant.