Document Controller

National Gas Transmission PLC; Aberdeen City; Hybrid; GBP 37,000 - 42,000; Full time

Benefits offered by this job

Market-leading pension (up to 12%)

Annual performance bonus up to 6%

Tusker car salary sacrifice scheme

10x salary life assurance and income

Job summary

National Gas is seeking a Document Controller to support project teams with accurate, accessible documentation. The role focuses on managing, storing, and distributing project information across multiple locations in a hybrid working pattern.

You will ensure compliance with quality and governance requirements while maintaining strong relationships with stakeholders and teams to enable safe, efficient project delivery.

Qualifications

• Experience in administrative or document control roles within construction, engineering, infrastructure, or similar technical environments.
• Ability to manage, control, and track project documentation accurately.
• Strong stakeholder management with a customer-focused approach.

Responsibilities

• Manage storage, organisation, and retrieval of project documentation.
• Monitor distribution and ensure timely information flow to stakeholders.
• Support adherence to document control standards and quality requirements.
• Coordinate with project teams to maintain consistent practices.
• Maintain records and ensure proper archiving of documents.
• Generate reports on status, revisions, and compliance.
• Assist in improving document management systems and processes.

Skills

Administrative experience

Document control

Stakeholder management

Microsoft Office

CDE awareness

Quality governance

Version control

PMO/Project environment

Education

Relevant technical field degree

Tools

MS Office

Document management systems

Job description

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Warwick, GB, CV34 6DA Aberdeen, GB, AB10 1YE Peterborough, GB, PE7 8FD Livingston, GB, EH54 8AF Sherwood Park, GB, NG15 0ED Warrington, GB, WA3 6EY Bristol, GB, BS34 8YU

Company: National Gas

Requisition ID: 3151

£37,455 to £41,861 + up to 6% bonus

Location: Aberdeen, Livingston, Warwick, Bristol, Warrington, Peterborough, or Nottingham

Working pattern: Hybrid, with a minimum of 3 days a week in the office

Travel: Occasional

Location requirement: Based within reasonable travelling distance of one of the locations listed above

About us

At National Gas, the work we do matters.

As Britain's national gas network, we help keep the lights on, businesses running, and homes warm by maintaining the critical infrastructure that transports gas across Great Britain. While providing the energy security Britain relies on today, we're also helping transform the network for a clean energy future.

Join us and help secure Britain's energy.

About the role

Help keep projects moving by making sure the right information reaches the right people at the right time.

As a Document Controller, you'll play a key role in maintaining accurate, accessible, and compliant project information. You'll work closely with project teams to manage documentation throughout the project lifecycle, helping teams make informed decisions and deliver work safely, efficiently, and to a high standard.

Why this role matters

Successful projects rely on having accurate information that people can trust. As a Document Controller, you'll help create that confidence by ensuring critical project documents are well managed, easy to access, and properly controlled from start to finish.

Your work will support collaboration across teams, maintain compliance with quality and regulatory requirements, and help projects run more efficiently. If you enjoy bringing structure, organisation, and attention to detail to complex environments, this is an opportunity to make a genuine impact while building valuable experience within a business that delivers essential infrastructure and services.

What you’ll be doing

• Manage the storage, organisation, and retrieval of project documentation
• Monitor document distribution and ensure stakeholders receive information on time
• Support compliance with document control standards, procedures, and quality requirements
• Coordinate with project teams to maintain consistent document control practices
• Maintain accurate records and ensure documentation is archived correctly
• Produce reports on document status, revisions, and compliance performance
• Support the continuous improvement of document management systems and information processes

What you’ll bring

This role would suit someone who enjoys working with detail, takes pride in keeping information organised, and understands the importance of building trusted relationships with stakeholders. You'll be customer-focused, collaborative, and committed to ensuring project information is managed effectively. If you want your work to have a real impact on people and infrastructure, you'll find plenty of purpose in this role.

• Experience in an administrative or document control role within construction, engineering, infrastructure, or a similar technical environment
• Practical experience managing, controlling, and tracking project documentation
• Stakeholder management skills with a customer centric approach
• Working knowledge of document management processes and version control principles
• Experience supporting change control activities and maintaining accurate records
• Understanding of quality management and governance processes
• Knowledge of construction or engineering documentation standards
• Strong organisational skills with the ability to manage multiple priorities
• Confidence working with digital document management systems and Microsoft Office tools
• Full UK driving licence
• Experience working within a project, programme, or PMO environment
• Awareness of Building Information Modelling (BIM)
• Understanding of quality management and governance processes
• Knowledge of construction or engineering documentation standards
• Experience using Common Data Environments (CDEs)
• PRINCE2 Foundation and/or APM Project Fundamentals Qualification (PFQ)

What we offer

• Market-leading double-match pension (up to 12% company contribution)
• Annual performance bonus up to 6%
• Access to the Tusker salary sacrifice car scheme
• 10x salary life assurance and income protection
• Flexible benefits including healthcare, dental, and technology options
• Family-friendly policies, wellbeing support, and professional development opportunities

Inclusive recruitment

We're building a workforce that reflects the communities we serve, championing diversity, and creating an inclusive workplace where everyone is valued for their unique contribution. We support reasonable adjustments throughout the recruitment process and beyond.

National Gas is a Disability Confident employer and signatory of the Armed Forces Covenant.