Document Controller

National Grid; Worcester; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A major energy distribution company in the UK is seeking a Document Controller to manage project documentation for the ASTI Projects team. The role offers hybrid working with flexibility across multiple locations in the Midlands, South West, and Wales. Responsibilities include maintaining document compliance, managing changes, and liaising with contractors. Candidates should have experience in document control, strong IT skills in Microsoft 365 applications, and attention to detail is essential. Join us in supporting the transition to a cleaner energy future.

Qualifications

• Proven experience working in a document control environment.
• Commitment to maintaining high-quality documentation.
• Strong IT skills in Microsoft applications.

Responsibilities

• Act as the main interface with contractors' document controllers.
• Control, track, and record documentation throughout the project lifecycle.
• Administer and maintain SharePoint site access and permissions.

Skills

Document control experience

Microsoft 365 applications

Attention to detail

Organisational skills

Common Data Environment (CDE) usage

Tools

SharePoint

Excel

Word

PowerPoint

Bentley ProjectWise

Job description

The GB energy system is undergoing a rapid and unprecedented transformation as we work towards Clean Power by 2030 and Net Zero by 2050. The distribution network sits at the heart of this shift, enabling the connection of thousands of electric vehicles, heat pumps and significant volumes of new solar and wind generation. To meet this challenge, we’ll be expanding and reinforcing our network at a scale not seen this century.

As one of the UK’s Distribution Network Operators, we play a critical role in the Great Grid Upgrade—supporting the delivery of accelerated strategic Transmission Investment (ASTI) projects across England and Wales. These major infrastructure upgrades are essential to meeting the nation’s future energy need.

We have an exciting opportunity for a Document Controller in our newly formed ASTI Projects team within Field Operations. Reporting to the PMO Lead, you’ll provide document control for complex multi‑site projects to ensure the delivery of compliant and traceable project documentation. We offer flexibility on location, with the role based from any NGED depot within our licence areas: East Midlands, South West, West Midlands or Wales—agreed with the successful candidate. As part of our hybrid working approach, this role provides a blend of office, site and home working, with some occasional travel.

Responsibilities

• Act as the main interface with the Main Works Contractor’s document controllers and systems, ensuring all contractual documents are managed in line with National Grid policies and procedures.
• Ensure all documents are reviewed and approved by the appropriate individuals or functions before issue.
• Maintain clear identification of document changes and revision status, ensuring all versions remain legible and easily traceable.
• Prepare transmittal indexes when required.
• Control, track and record documentation throughout the full project lifecycle, ensuring a robust audit trail.
• Prevent unintended use of obsolete documents and apply appropriate identification where documents are retained for reference.
• Support the Project Team by securing required documentation from contractors and suppliers to meet project phase gates or commissioning requirements and any additional administrative tasks.
• Administer and maintain the SharePoint site, including access control, permissions, updates and audits.
• Support continuous improvement across Information and Knowledge Management processes.
• Maintain, review and audit the Records Retention Schedule.

Qualifications

• Proven experience working in a document control environment.
• Confident using Common Data Environments (CDEs) and collaboration software.
• Strong IT skills, particularly with Microsoft 365 applications including SharePoint, Excel, Word and PowerPoint.
• Excellent attention to detail and strong organisational skills.
• Commitment to maintaining high‑quality documentation and following established processes.
• Desirable: Experience with Bentley ProjectWise or other engineering workflow users.

About Us

We’re National Grid Electricity Distribution (NGED), the owner and operator behind the electricity distribution systems for the Midlands, the Southwest of England and South Wales. Serving communities of more than 8 million people, our expert teams deliver heat, light and power for homes and businesses. National Grid employs over 29,000 people worldwide.

We are building an inclusive workplace, a place to actively celebrate the cultures, personalities and preferences of our colleagues – who in turn help to build the success of our business and reflect the diversity of the communities we serve. Our vision is to be at the heart of a clean, fair and affordable energy future and we are doing this in a fast‑moving industry with an increasing focus on tackling climate change, exploring new energy sources that are renewable, low carbon, and improving efficiency to meet demand.