Document Controller

AECOM; London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a Document Controller to manage project documentation and information systems. This role is crucial for ensuring seamless document management, compliance with standards, and effective communication across project teams. The ideal candidate will possess strong organizational and communication skills, with hands-on experience in document management tools. Join a dynamic team where your contributions will help shape infrastructure projects that positively impact communities. If you're passionate about innovation and detail-oriented work, this opportunity is perfect for you.

Benefits

Flexible work options

Diversity and inclusion initiatives

Career development opportunities

Health and well-being programs

Qualifications

• Experience managing documentation for projects and programmes.
• Familiarity with document management systems and project management.

Responsibilities

• Manage the intake, handling, and storage of project documentation.
• Ensure compliance with relevant standards and maintain confidentiality.
• Train team members on document management processes.

Skills

Excellent communication skills

Interpersonal skills

Data organisation skills

Attention to detail

Time management skills

Analytical skills

Problem-solving skills

Education

Proven work experience as a Document Controller

Security clearances

Tools

SharePoint

MS Office

MS Excel

Common Data Environments

Job description

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Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Start here. Grow here.

The role of our Document Controllers is to manage the intake, handling and storage of documentation for project related documents and the project or programmes Information Management System. Typical duties include compiling reports, archiving materials and ensuring seamless document management, as well as facilitating system access for the project team while ensuring that security and privacy requirements of stakeholders are met.

Here’s what you’ll do

• Setting up, copying, scanning and storing documents
• Creating templates
• Managing requests for documentation
• Filing documentation in both physical and digital records and ensuring appropriate storage
• Manage document versions and ensuring that the latest versions are always accessible
• Reviewing and maintaining the accuracy of the records, editing where necessary to ensure they are kept up to date
• Ensure that documentation complies with relevant standards and requirements
• Liaising with all levels of the project team and potentially external parties. and distributing project related information in an appropriate secure manner
• Managing the processes around documentation within the organisation
• Maintaining confidentiality around sensitive documentation
• Preparing both regular and ad-hoc reports on projects when required
• Train team members on document management processes and systems

If you're passionate about innovation and turning bold ideas into reality, AECOM welcomes you. Join our team, where we don't just construct infrastructure but also uplift communities and enhance lives. Why not give our AECOM page on LinkedIn a follow to stay updated on the impactful projects we're working on and see firsthand the difference we're making in the industry!

Ready to push the limits of what’s possible?

Here’s what we’re looking for:

• Excellent communication skills and interpersonal skills
• Familiarity with project management
• Hands-on experience with SharePoint, MS Office and MS Excel and ideally familiarity with other document management software beyond these tools
• A working knowledge of major Common Data Environments and Information Management Systems
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Time management skills
• Analytical and able to problem-solve, especially pertaining to the management of document-related issues
• Ability to work collaboratively with various disciplines and within client environment
• Exposure to project management ,methodology

Qualifications

• Proven work experience as a Document Controller or similar role
• Must be able to obtain necessary security clearances required by the role.

We celebrate diversity, including neurodiversity, and believe it enriches our team. We welcome applications from all backgrounds and abilities. If you are an applicant with a disability that requires reasonable accommodation to complete the application process, please contact us at [e-mail]. At AECOM, we value everyone's unique contributions and perspectives.

If you meet some of the requirements above or have transferable skills you believe would benefit us, we would be delighted to hear from you!

Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10120538

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration

Work Location Model: Hybrid

Legal Entity: AECOM Limited

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning, Civil Engineering, and Construction

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