Document Controller

Hoare Lea; Greater London; On-site; GBP 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a Document Controller to join their vibrant London office. This role offers a unique opportunity to work within a collaborative team, ensuring the seamless flow of information and maintaining high standards of documentation. You will play a crucial part in supporting engineers and specialists in delivering innovative design solutions that meet client expectations. With a commitment to personal development and a supportive work culture, this position is ideal for someone eager to grow within a dynamic environment while contributing to impactful projects in the built environment.

Benefits

Private Medical Cover

Electric Vehicle Salary Sacrifice Scheme

Stock Options

Up to 30 Days Annual Leave

9-Day Fortnight Scheme

Social and Networking Events

Professional Development Schemes

Qualifications

• GCSE at Grade C or above in English, Maths, Physics, or similar subjects.
• IT proficient and highly organized with keen attention to detail.

Responsibilities

• Manage distribution, storage, and retrieval of electronic drawings and documents.
• Monitor project external websites and coordinate document uploads and downloads.

Skills

Document Control

Communication Skills

IT Proficiency (Microsoft Office)

Organizational Skills

Attention to Detail

Team Player

Education

GCSE in English

GCSE in Maths

GCSE in Physics

Tools

AutoCAD

Databases

Job description

Direct message the job poster from Hoare Lea

Talent Acquisition Specialist - Building Services

Document Controller.

London.

About us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We have a brand-new opportunity for a Document Controller to join our team based in our London office.

It's an exciting time to join Hoare Lea. As the largest within the firm, our London office has a broad and far-reaching experience covering all sectors. It’s a real hive of activity, home to both MEP engineers and a variety of other specialist groups. Working with our specialist groups, you will be joining a collaborative, knowledgeable, highly engaged team who love what they do. Our team have a wealth of experience and offer a positive, supportive and flexible culture.

We have a proven track record working within the Residential, Commercial, Healthcare, Science & Research and Mission Critical & Data Centre sectors. Working alongside a range of specialist engineers and consultants, you will be joining a collaborative, knowledgeable, highly engaged team who love what they do, and offer a supportive, flexible, and high performing work culture.

As a Document Controller, you will work alongside experienced engineers and help them develop and deliver coordinated, collaborative, innovative and technically excellent design solutions that respond to our clients' briefs and visions.

You will be responsible for managing the flow and accuracy of information exchanged between external collaborators and our Engineers ensuring information is presented clearly and consistently to a high quality.

You will coordinate our involvement with uploading and downloading information from external sites.

In this key and varied role, you can expect to:

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports and distributing them to our team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre-archiving and archiving of project documents.
• QA reviews of documents before upload.

About you

To be successful in this role you’ll need:

• Ideally you will have a GCSE at Grade C or above in English, Maths, Physics, or similar numerate/science subjects.
• Enthusiastic, ambitious, and creative.
• As a consultant role, this job comes with a degree of autonomy and flexibility.
• A team player. Our excellent teams are the basis of our great work.
• IT proficient (Microsoft Office and databases) and highly organised, you have a keen eye for detail.
• With good communication skills, you will be confident communicating with people at all levels, able to build good working relationships.
• Desirable experience of AutoCAD would be beneficial.

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact [e-mail]

If shortlisted, one of our recruitment team will be in touch to arrange a introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management, Quality Assurance, and Design

• Industries

  Construction and Engineering Services

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