Document Controller - Mitcham

TN United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Join a forward-thinking company as a Document Controller, where you will manage document control systems throughout the development lifecycle. This role is pivotal in ensuring that all documentation adheres to the highest standards of organization and detail. You will be responsible for coordinating technical drawings, managing information requests, and supporting site teams with onboarding. With a commitment to quality and sustainability, this innovative firm offers a collaborative environment that values attention to detail and effective communication. Enjoy a comprehensive benefits package, including generous annual leave and health benefits, while contributing to meaningful projects that enhance communities.

Benefits

25 days annual leave, increasing to 33 days

Private Medical Insurance

Access to an online discount platform

Group life assurance

Qualifications

• Experience working in a main contractor is desirable.
• Proficiency with Viewpoint document control system is desirable but not essential.

Responsibilities

• Manage and track design information within the project EDMS.
• Ensure quality control of published documentation, checking revisions and references.
• Coordinate and distribute technical drawings and track document status.

Skills

Document Control

Attention to Detail

Microsoft Office

EDMS Management

Tools

Viewpoint

Asite

SharePoint

Job description

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The company

St James, established in 1996 as a joint venture between the Berkeley Group and Thames Water, has been a wholly owned subsidiary of Berkeley Group since 2007. The company is renowned for its design-conscious approach to regenerating brownfield sites into attractive, desirable places to live that positively impact the surrounding area.

St William, a joint venture between National Grid and Berkeley Group, focuses on transforming industrial sites into sustainable communities across London and the South of England. Backed by industry leaders, we undertake complex technical projects to deliver high-quality developments where people love to live.

The role

The Document Controller manages the document control systems and processes throughout the development lifecycle, from initial setup to project completion. They ensure the system adheres to the highest standards of organization and attention to detail.

• Manage and track design information within the project EDMS.
• Review and update roles, permissions, and security access for internal and external users.
• Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks.
• Escalate unresolved document issues to senior managers.
• Ensure quality control of published documentation, checking revisions, references, and titles.
• Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs.
• Act as the Viewpoint subject matter expert, training colleagues and enforcing protocols.
• Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, handovers).
• Oversee document control processes, including uploading, distributing, and maintaining records.
• Support site teams and stakeholders with EDMS onboarding and registration.
• Generate Field View reports, provide QA sheets, and support Field View administration.
• Produce reports on query and RFI response times using EDMS tools and Excel.
• Collaborate with external consultants to ensure compliance with standards.
• Manage O&M documentation, liaising with clients and providers for handover coordination.
• Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations.
• Track and coordinate NCRs with trade contractors for resolution.
• Assist with SharePoint management for internal stakeholders.

Experience required

• Experience working in a main contractor is desirable.
• Proficiency with Viewpoint document control system is desirable but not essential (currently using Asite, moving to Viewpoint).
• Intermediate to advanced skills in Microsoft Office.

This role is initially based at Riverlight, with future on-site work in Mitcham.

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Group life assurance.

The standard full-time working hours are 8 am - 5 pm, with core hours from 9 am - 4 pm.

About Berkeley Group

Berkeley Group develops homes and neighborhoods across London, Birmingham, and the South of England. We focus on long-term brownfield regeneration, working collaboratively with councils and communities to create sustainable, vibrant places that offer social, environmental, and economic benefits for all stakeholders.

Our commitment to quality and design is central to everything we do. We pride ourselves on creating homes with care, expertise, and meticulous attention to detail.

Our diverse workforce values attention to detail, effective communication, a sense of fun, ownership, and pride. With a focus on innovation, sustainability, and customer satisfaction, we are recognized for exceptional design and quality.