Document Controller

Randstad Construction & Property; Lochgilphead; On-site; GBP 21,000 - 25,000; Full time

Job summary

Randstad CPE is seeking a Senior Administrator to act as the organisational heartbeat of major infrastructure projects in Lochgilphead. This contract blends digital system management with hands-on site support and will be the go-to administrative hub for project engineering teams on a busy site.

You will manage the Common Data Environment, maintain a Master Document Register, and assist with BIM 360 NextGen setup, handling both digital platforms and paper files.

Qualifications

• Advanced administrative background.
• Highly organised and detail-oriented.
• Valid driving license and willingness to drive to other offices.
• Experience with document control or document management.
• Confidence using digital systems and EDMS.

Responsibilities

• Manage the Common Data Environment ensuring all project information is available and up to date.
• Maintain an Operational Master Document Register.
• Ensure information is current as actions occur and execute workflow processes for all documents requiring deliverable status.
• Assist with setting up projects in BIM 360 NextGen, establishing folders, user rights, and workflows.
• Handle both digital platforms and physical paper files.
• Print construction drawings for issue to the site where required and manage filing.
• Assure the delivery of information exchanges, validate compliance with information requirements, and advise on non-compliance.

Skills

Advanced administration

Organisational skills

Detail orientation

Driving licence

Document control

EDMS

Digital systems

Tools

BIM 360 NextGen

EDMS

Job description

Are you a highly organised administrative professional ready to be the organisational heartbeat of major infrastructure projects? We are currently partnering with a leading international infrastructure group who are leading the transformation of our industry to meet the challenges of the future to find a meticulous Senior Administrator. This contract offers a fantastic opportunity to blend digital system management with hands‑on site support. If you thrive in a fast‑paced environment and love being the go‑to administrative hub for project engineering teams, this could be your perfect next step.

The Details

Location: Lochgilphead, PA31

Working Hours: 37.5 hours per week. The schedule is 8:00 AM to 5:00 PM, with a 1-hour unpaid lunch.

Contract Duration: ASAP start until 24/12/2026. There is an opportunity to extend or convert to a permanent role for the right candidate.

Rate & Status: £15.50 - £18.00 per hour PAYE

Key Responsibilities

• Manage the Common Data Environment ensuring all project information is available and up to date.
• Maintain an Operational Master Document Register.
• Ensure information is current as actions occur and execute workflow processes for all documents requiring deliverable status.
• Assist with setting up projects in BIM 360 NextGen, establishing folders, user rights, and workflows.
• Handle both digital platforms and physical paper files.
• Print construction drawings for issue to the site where required and manage filing.
• Assure the delivery of information exchanges, validate compliance with information requirements, and advise on non-compliance.

What You Need to Succeed

• An advanced administrative background.
• You must be highly organised and detail-orientated.
• A valid driving license and a willingness to drive to other offices.
• Experience working with document control or document management.
• Confidence in using digital systems, as extra resource is needed for Electronic Document Management Systems (EDMS).

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business