Document Controller

Hollybank Trustees Ltd; Leiston; On-site; GBP 28,000 - 42,000; Full time

Job summary

S&B Utilities is recruiting a Document Controller to manage project documentation, registers and tracking systems at Sizewell, Leiston. The role involves processing transmittals, revisions and ensuring accurate filing across the CDE, with strict adherence to client and ISO quality requirements.

The ideal candidate will have GCSEs including English and Maths, strong MS Office skills, and proven experience in document control within construction or engineering projects.

Qualifications

• GCSEs (or equivalent) including English and Mathematics, with strong Microsoft Office and document management system skills.
• Experience working as a Document Controller within construction, engineering, infrastructure or similar project environments.
• Proven experience managing electronic document management systems, document registers, transmittals and controlled documentation.
• Strong knowledge of Common Data Environments (CDEs), records management, document control procedures and information governance.
• Experience supporting multidisciplinary project teams and coordinating document reviews across multiple stakeholders.

Responsibilities

• Managing project documentation, records, document registers and tracking systems.
• Processing document submissions, transmittals, revisions and status changes.
• Maintaining the Common Data Environment (CDE) and ensuring accurate document classification, numbering and filing.
• Monitoring document review and approval workflows, ensuring controlled and up-to-date documentation is available to project teams.
• Supporting information management, correspondence tracking, reporting and document retrieval activities.
• Ensuring compliance with client, project and ISO quality management requirements.
• Coordinating document control activities across clients, subcontractors, suppliers and project stakeholders.
• Supporting audits, governance reviews, quality assurance processes and project close-out activities.
• Producing document control reports, metrics and performance information for project management teams.
• Managing confidential and sensitive project information in line with project procedures.

Skills

Document management

MS Office

Communication

Attention to detail

Stakeholder liaison

Team coordination

Education

GCSEs including English and Mathematics

Tools

Aconex

Asite

SharePoint

Job description

Location: On site / Leiston, UK
job type: Permanent / Full-time
Sector and subsector: Engineering | General
Salary: Competitive salary

VACANCY HIS3457

DOCUMENT CONTROLLER

SIZEWELL, LEISTON

CONTRACT TYPE: PERMANENT

SALARY: COMPETITIVE

CLOSING DATE: 14 TH OCTOBER 2026

The role briefly encompasses the following duties but is not limited to:

• Managing project documentation, records, document registers and tracking systems.
• Processing document submissions, transmittals, revisions and status changes.
• Maintaining the Common Data Environment (CDE) and ensuring accurate document classification, numbering and filing.
• Monitoring document review and approval workflows, ensuring controlled and up-to-date documentation is available to project teams.
• Supporting information management, correspondence tracking, reporting and document retrieval activities.
• Ensuring compliance with client, project and ISO quality management requirements.
• Coordinating document control activities across clients, subcontractors, suppliers and project stakeholders.
• Supporting audits, governance reviews, quality assurance processes and project close-out activities.
• Producing document control reports, metrics and performance information for project management teams.
• Managing confidential and sensitive project information in line with project procedures.

The ideal candidate will possess the following skills/experience/attributes:

• GCSEs (or equivalent) including English and Mathematics, with strong Microsoft Office and document management system skills.
• Experience working as a Document Controller within construction, engineering, infrastructure or similar project environments.
• Proven experience managing electronic document management systems, document registers, transmittals and controlled documentation.
• Strong knowledge of Common Data Environments (CDEs), records management, document control procedures and information governance.
• Experience supporting multidisciplinary project teams and coordinating document reviews across multiple stakeholders.
• Strong reporting, administrative, organisational and data management skills with excellent attention to detail.
• Effective communication skills, including stakeholder liaison, report preparation and client-facing interactions.
• Ability to analyse information, identify trends, solve problems and manage competing priorities under tight deadlines.
• Collaborative, proactive and professional approach with a strong focus on accuracy and compliance.
• Desirable: Information Management or Document Control certification, experience with Aconex, Asite or SharePoint, NEC contract environments, ISO-certified management systems, and experience within regulated sectors such as infrastructure, utilities, energy, water or nuclear projects. major infrastructure, nuclear, energy, water or utilities projects.

What we do:

S&B Utilities is committed to providing reliable and efficient mechanical and electrical services to our community. With a focus on innovation and sustainability, our expertise spans all aspects of water treatment, from clean to wastewater, ensuring your systems run smoothly and efficiently.

We also offer comprehensive civil engineering services, including:

MEICA (Mechanical, Electrical, Instrumentation, Control, and Automation)

Our devoted team is focused on providing exceptional solutions customised to fit our clients requirements. Here at S&B Utilities, our main priorities are excellence and reliability.