Document Controller

Tetra Tech, Inc.; Leeds; Hybrid; GBP 32,000 - 44,000; Full time

Job summary

Tetra Tech, Inc. is seeking a Document Controller in the UK to manage and control project documentation across the design lifecycle.

You will ensure versioning, approval workflows, and timely distribution to internal and external stakeholders, enabling compliant, traceable information flow. The role is hybrid, requiring regular office attendance for meetings and collaboration with multidisciplinary teams in the UK.

Qualifications

• GCSEs/A-Levels or equivalent incl. English & Maths.
• Proficient in document management systems (Aconex, ProjectWise, Viewpoint, Asite, SharePoint).
• Experience in document control, project administration or information management.

Responsibilities

• Maintain and control project documentation, ensuring accuracy and retention.
• Manage numbering, revisions, and approval workflows for current information.
• Distribute drawings, reports, specs, and deliverables to stakeholders on time.
• Ensure documentation complies with standards, quality procedures, and client requirements.
• Maintain document registers, monitor workflow status, and report on reviews and deliverables.

Skills

Highly organized

Attention to detail

Proactive & self-motivated

Collaborative team player

Adaptable & resilient

Customer-focused service

Education

GCSEs/A-Levels or equivalent (English & Maths)

Professional certification in Document Control / Information Management / Project Administration

Tools

Aconex

ProjectWise

Viewpoint

Asite

SharePoint

Autodesk Construction Cloud

Job description

At Tetra Tech, you will support the successful delivery of high-profile infrastructure and development projects across the UK. As part of our Information Management team, you will play a vital role in ensuring that project information is accurately controlled, maintained, and distributed, enabling multidisciplinary teams to deliver high-quality design solutions for our clients.

Purpose & Scope of the Role

As a Document Controller, you will be responsible for managing, coordinating, and maintaining the integrity of project documentation throughout the design lifecycle. You will ensure that drawings, reports, specifications, correspondence, and other project records are accurately controlled, versioned, reviewed, approved, and distributed to the appropriate stakeholders. Through effective document control processes, you will support compliance, traceability, collaboration, and the timely delivery of project information across multidisciplinary teams and clients.

Your Impact in this position

You will be a key member of the Information Management team, ensuring that project information is accurate, accessible, and controlled at all times. Your attention to detail and organisational skills will help maintain compliance with company and client requirements, support efficient project delivery, and enable teams to work confidently from the latest approved information.

Document Management & Control

Maintain and control project documentation, ensuring records are organised, accurate, accessible, and retained in accordance with project requirements.

Version Control & Revision Management

Manage document numbering, revisions, and approval workflows to ensure all stakeholders have access to current and approved information.

Document Distribution & Information Exchange

Issue drawings, reports, specifications, and project deliverables to internal and external stakeholders in line with project procedures and deadlines.

Quality Assurance & Compliance

Ensure project documentation complies with company standards, quality procedures, client requirements, and regulatory obligations.

Project Information Reporting & Coordination

Maintain document registers, monitor workflow status, and provide reporting on reviews, approvals, deliverables, and outstanding actions. Act as the central point of contact for document control matters. This is a hybrid role, with regular office attendance required for project meetings, team collaboration, and stakeholder engagement.

GCSEs/A-Levels or equivalent qualifications, including English and Mathematics. Professional certification in Document Control, Information Management, or Project Administration would be advantageous.

Proficiency in document management systems such as Aconex, ProjectWise, Viewpoint, Asite, SharePoint, or Autodesk Construction Cloud.

Experience in document control, project administration, or a similar information management role.

Personal Qualities

• Highly organised with excellent attention to detail.
• Proactive and self-motivated with a continuous improvement mindset.
• Reliable, professional, and committed to maintaining confidentiality.
• Collaborative team player with strong interpersonal skills.
• Adaptable and resilient when managing changing priorities.
• Customer-focused with a commitment to delivering a high-quality service.

Tetra Tech is a leading provider of consulting and engineering services working across the full project lifecycle worldwide. We have a wide range of expertise across our teams, providing a global support network with a personalised approach to client relationships to better understand where we can add value. We provide a collaborative environment that supports individual performance, innovation, and creativity.

We support public and private sector clients on local, national, and international projects to deliver sustainable and resilient solutions. Our operations in the UK, Ireland, and the Netherlands include more than 6,000 employees who are Leading with Science® to solve our clients' most complex problems.