Document Controller

Egis Group; Ledston; On-site; GBP 28,000 - 36,000; Full time

Job summary

EGIS is seeking a diligent Document Controller to manage project documentation at the Carrington project office in the UK. You will ensure proper filing, numbering, and retrieval of electronic and hard copy documents, while supporting project teams and maintaining compliance with standards.

Key responsibilities include maintaining master registers, conducting audits, and producing progress reports. The role requires strong organizational skills, attention to detail, and the ability to work in a

Qualifications

• Customer-centric approach to delivering high-quality output.
• Experience working in cross-functional teams.
• Strong organizational and time management skills; able to multitask and prioritize.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Experience with document management software such as ACC documents; training provided.
• Ability to work independently and troubleshoot problems.
• Attention to detail and accuracy in record-keeping and data management.
• Professional demeanour and confidentiality.
• Right to Work in the UK or ability to obtain it before start date.

Responsibilities

• Controlling company and project documentation.
• Following and improving document control procedures.
• Ensuring all documentation meets formal requirements and standards.
• Sorting, storing and retrieving documents for clients and industry professionals.
• Allocate and control the document numbering system for all project work.
• Maintain master document registers in cooperation with project teams.
• Produce document progress reports for senior managers.
• Conduct regular reviews and document audits.
• Plan and distribute documents to support project milestones.
• Ensure timely sharing of documents to facilitate project completion.
• Adhere to Health, Safety and Environmental procedures.

Skills

Customer-centric

Cross-functional teams

Organizational skills

Communication

MS Office & SharePoint

Document management software

Tools

ACC documents

Job description

Job Description

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers in cooperation with the Project teams.
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures.

Qualifications

• Customer-centric approach to delivering a high-quality output
• Experience of working in cross functional teams
• strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Ideally experience in document management software packages such as ACC documents but training will be provided.
• Ability to work independently and demonstrate problem-solving skills.
• Attention to detail and a high level of accuracy in record-keeping and data management.
• Professional demeanour and ability to maintain confidentiality.
• Must already have the Right to Work in the UK or be able to secure this prior to commencement of the role.

Location

This role will be based out of the Project Office in Carrington.

Additional Information

Equality, Diversity and Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.