Lead Document Controller

Egis Group; Stretford; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

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Job summary

Egis Group is seeking a Document Controller for our project offices in Carrington. You will manage and control project documentation, ensure compliance with standards, and support timely information flow to project teams and clients.

Key duties include maintaining document registers, handling requests for information, and producing progress reports for senior management, while adhering to HSE procedures. Experience with MS Office and SharePoint is valued.

Qualifications

• Customer-centric approach to delivering high-quality output.
• Experience working in cross-functional teams.
• Strong organizational and time-management skills to handle multiple tasks.
• Excellent verbal and written communication.
• Proficient in MS Office Suite including SharePoint, Word and Excel.
• Ideally experience with ACC documents; training provided.
• Ability to work independently with problem-solving skills.
• Attention to detail and accuracy in record-keeping and data management.
• Professional demeanor and confidentiality.

Responsibilities

• Controlling company and project documentation.
• Following and improving document control procedures.
• Ensuring all documentation meets formal requirements and standards.
• Sorting, storing and retrieving documents for clients and professionals.
• Allocate and control the document numbering system for all project work.
• Maintain Master Document Registers with project teams.
• Respond to information requests and support needs from project/department.
• Produce document progress reports for senior managers.
• Conduct regular document reviews and audits.
• Organise and distribute documents using computers.
• Assist in planning stages of projects.
• Ensure timely document sharing to facilitate project completion.
• Adhere to Health, Safety and Environmental procedures.

Skills

Customer focus

Cross-functional teamwork

Organizational skills

Time management

Communication skills

MS Office Suite

SharePoint

Document management software

Attention to detail

Confidentiality

Right to Work UK

Tools

ACC documents

Microsoft Excel

Word

SharePoint

Job description

Job Description

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers in cooperation with the Project teams.
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures.

Qualifications

• Customer-centric approach to delivering a high-quality output
• Experience of working in cross functional teams
• strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Ideally experience in document management software packages such as ACC documents but training will be provided.
• Ability to work independently and demonstrate problem-solving skills.
• Attention to detail and a high level of accuracy in record-keeping and data management.
• Professional demeanour and ability to maintain confidentiality.
• Must already have the Right to Work in the UK or be able to secure this prior to commencement of the role.

Location:

This role will be based out of a Project Office in Carrington

Equality, Diversity and Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. We value each and everyone's contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.