Document Controller

FERROVIAL CONSTRUCTION (UK) LIMITED; Great Yarmouth; On-site; GBP 30,000 - 42,000; Full time

Job summary

FERROVIAL CONSTRUCTION (UK) LIMITED is seeking a Document Controller with proven experience in maintaining document control processes and EDMS systems. The role emphasises accurate filing, efficient document workflows, and acting as the EDMS subject matter expert for Asite.

You will support project teams, perform regular audits for data integrity, and ensure compliance with company standards across London-based projects.

Qualifications

• Proficient in MS Office Suite; ability to create formulas/macros in Excel.
• Able to manage large volumes of documentation accurately and efficiently.
• Desirable: Power BI experience and EDMS familiarity.
• Essential hands-on Asite (System Admin) experience.
• Desirable: EB and ProjectWise familiarity.
• Certification in Document Control or EDMS systems is advantageous.

Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Skills

MS Office

Excel formulas/macros

Communication

Attention to detail

Working under pressure

Tools

Asite (System Admin)

Power BI

EDMS platforms

ProjectWise

EB

Job description

We are seeking a Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, Electronic Document Management Systems (EDMS), and possess good communication and organisational abilities.

Key Responsibilities:

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Department: Information Management

Reports to: Document Control Manager

Location: Euston, London

Key Skills and qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel
• Ability to manage large volumes of documentation accurately and efficiently.
• Desirable: Experience with Power BI
• Good communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Desirable: experience in document control within construction, engineering, or related sectors.
• Good knowledge of EDMS platforms.
• Essential: Hands-on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).

Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

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