Lead Document Controller

Egis Group; Hull and East Yorkshire; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Egis Group is seeking a detail‑oriented Document Controller to manage project and company documentation. Based in Leeds initially with a hybrid work pattern, you will help ensure documents meet standards and are properly numbered, stored, and archived as projects progress.

Role requires strong MS Office and SharePoint skills, experience in cross‑functional teams, and the ability to work independently while maintaining confidentiality and high accuracy in records.

Qualifications

• Customer-centric approach to delivering a high-quality output.
• Experience of working in cross functional teams.
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Ideally experience in document management software packages such as ACC documents but training will be provided.
• Ability to work independently and demonstrate problem-solving skills.
• Attention to detail and a high level of accuracy in record-keeping and data management.
• Professional demeanour and ability to maintain confidentiality.
• Must already have the Right to Work in the UK or be able to secure this prior to commencement of the role.

Responsibilities

• Controlling company and project documentation.
• Following and improving document control procedures.
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Allocate and control the document numbering system for all project work.
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers in cooperation with the Project teams.
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department.
• Producing document progress reports for senior managers.
• Conducting regular reviews and document audits.
• Using computers to organise and distribute documents within a company.
• Helping in the planning stages of a specific project.
• Ensure documents are shared at key times to facilitate timely project completion.
• Adhere to Health, Safety and Environmental procedures.

Skills

Customer-centric

Cross-functional teams

Organizational skills

Time management

Verbal and written communication

MS Office Suite

SharePoint

Confidentiality

Independent working

Attention to detail

Right to Work in the UK

Tools

ACC documents

MS Office Suite

SharePoint

Job description

Job Description

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers in cooperation with the Project teams.
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures.

Qualifications

• Customer-centric approach to delivering a high-quality output
• Experience of working in cross functional teams
• strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Ideally experience in document management software packages such as ACC documents but training will be provided.
• Ability to work independently and demonstrate problem-solving skills.
• Attention to detail and a high level of accuracy in record-keeping and data management.
• Professional demeanour and ability to maintain confidentiality.
• Must already have the Right to Work in the UK or be able to secure this prior to commencement of the role.

Location

This role will be based out of Leeds until the end of 2026 on a hybrid basis before transferring to Hull in early 2027.

Additional Information

Equality, Diversity and Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.