Document Controller

Dragados UK & Ireland; Immingham; On-site; GBP 28,000 - 42,000; Full time

Job summary

Dragados UK & Ireland is seeking a Document Controller to assist the Document Control Manager in managing registration, receipt, distribution and issue of contract documentation, and to implement procedures for production and registering formal project documents.

You will collate drawings, maintain status records, liaise with project personnel and ensure access to latest documents via the Document Management System, while supporting training and ensuring secure archiving.

Qualifications

• Experience managing contract documents on construction projects.
• Recordkeeping and audit trails of documents.
• Ability to ensure latest documents are accessible via the Document Management System.

Responsibilities

• Maintain accurate records and full audit trail of all documents.
• Distribute documents to project team members in a timely manner.
• Ensure document submissions adhere to procedures.
• Ensure access to latest documents/drawings via DMS.
• Provide document control for client and confidential documentation.
• Assist with training on information systems.

Skills

Document control

Data management

Team collaboration

Tools

Enterprise Bridge

ProjectWise

SharePoint

Aconex

Microsoft Office

Job description

The Document Controller assists the Document Control Manager in managing the registration, receipt, distribution and issue of all contract documentation, as well as implementing and maintaining procedures for the production, issuing and registering of all formal project documentation. Typically, this includes, collating all documents including drawings, keeping a record of document status, liaising with project personnel and chasing outstanding information.

Key Responsibilities:

• Maintain accurate records and full audit trail of all documents.
• Distribute documents to the relevant project team members, ensuring they have the correct documents in a timely manner.
• Ensure consistency of document submissions in adherence to the project document control procedures.
• Ensure that all project participants have access to the latest documents/drawings through the Document Management System.
• Issue Document Reference Numbers (when required).
• Comply with requirements outlined in project Document Management Plan and BIM Execution Plan.
• Work collaboratively with all Users/Creators/Reviewers providing ongoing support in order to ensure that the project document control processes are followed.
• Apply the IT system for document control.
• Ensure the issue, receipt and acknowledgement of documentation.
• File and archive all documents within the secure system.
• Ensure that as built, record drawings and operations manuals are available at the end of the project as per client requirements.
• Provide document control for all client and confidential documentation.
• Support with administration and co-ordination of training of information systems where required. This includes supporting the supply chain in delivering their Document Control Responsibilities.
• Ensure all issued documents are compliant and accurate.
• Ensure that access permissions/security are correctly applied as part of the project onboarding and offboarding processes.
• Assist with the generation of package listings.
• Provide training about Document Control process and systems to project participants.

Technical skills and Competencies:

• Knowledge of Document Control systems in a multi-discipline project.
• Knowledge of data management.
• Ability to apply IT systems relevant to Document Control - Enterprise Bridge, ProjectWise and SharePoint, Aconex, others.
• Competence in the use of Microsoft Office applications.
• Knowledge of bulk scanning and scanning systems.
• Knowledge of the Information Management process in accordance with BS 1192:2007.
• Knowledge of the Document Control process in accordance with ISO 9001.

Qualifications, Certifications and Experience:

• Relevant experience in a similar role.
• Demonstrate experience working on construction projects.
• Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
• Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
• Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long-term relationships based on mutual trust.
• Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
• Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.