Document Controller

London Square; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private Medical Insurance

Group Pension Scheme

Life Insurance

25 Days holiday

Bank holidays including holiday trade

Long service days

Mobile phone Allowance

Dental Cover

Bupa Employee Assistance

Virtual GP Service

Salary sacrifice scheme for electricVE

Cycle to Work

Gym Membership corporate discounts

Health Cash Plan

Perkpal (shopping discounts)

Tech Scheme

Payroll Giving

Free onsite gym (head office)

Free breakfast & lunch (head office)

Job summary

London Square is seeking a skilled Document Controller to manage information across large residential developments. You will establish robust control systems and support efficient communication between internal teams and external stakeholders.

The role covers multi-site work with regular site travel to Battersea, Vauxhall, Brixton and Blackheath, plus occasional visits to the head office in Uxbridge. Strong IT, Excel and SharePoint skills are essential.

Qualifications

• Experience in document control within construction, ideally large-scale residential development and high rise residential schemes.
• Strong knowledge of document control platforms (e.g.,Viewpoint, Aconex, Asite) with Aconex beneficial.
• Experience with BIM workflows and digital construction documentation.
• Familiarity with ISO standards related to document management.
• Experience using Excel and SharePoint; ability to learn new systems.

Responsibilities

• Manage and maintain EDMS’ and arrange the sharing of site information using EDMs’.
• Ensure that information is up-to-date and reaching the right project personnel informing them and supporting them throughout the build life of the project.
• Managing systems, supporting users and providing quality control for information being shared.
• Initial set up and providing continuous system support, including adding users and organisations.
• Lead and manage contractors in their ability to access information, providing user access and any guides, mini videos or training material available.
• Liaising with external stakeholders (consultants and sub-contractors) with training, problem-solving, queries/issues arising and acting as the point of contact for build information.
• Occasional ad-hoc reporting and administration using EDMs, Excel and other various software solutions.

Skills

Document control

Construction documents

BIM workflows

ISO standards

Excel

SharePoint

Stakeholder communication

Tools

Viewpoint

Aconex

Asite

Field View

Job description

About Us

At London Square, our success isn’t just about numbers – it’s about people, place and purpose. As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life. Over the past two years, we’ve brought more than £2bn of capital into London living - and we’re only getting started. We are part of Aldar, the UAE’s leading real estate developer, investor, and manager. Together, we are committed to creating world-class developments, anchored in high quality design, sustainability, and outstanding customer service.

About The Role & Team

The Document Controller will be responsible for managing information across large residential development scheme(s). They will be responsible for establishing and maintaining robust document control systems, ensuring compliance with project standards, and supporting efficient communication between internal teams and external stakeholders. This role will have multi-site coverage with regular travel required to sites in Battersea, Vauxhall, Brixton and Blackheath, and occasional (one day a week) travel to our head office (Uxbridge).

Key Responsibilities

• Manage and maintain EDMS’ and arrange the sharing of site information using EDMs’.
• Ensure that information is up-to-date and reaching the right project personnel informing them and supporting them throughout the build life of the project.
• Managing systems, supporting users and providing quality control for information being shared.
• Initial set up and providing continuous system support, including adding users and organisations.
• Lead and manage contractors in their ability to access information, providing user access and any guides, mini videos or training material available.
• Liaising with external stakeholders (consultants and sub-contractors) with training, problem-solving, queries/issues arising and acting as the point of contact for build information.
• Occasional ad-hoc reporting and administration using EDMs, Excel and other various software solutions.
  

Key Skills & Experience

• Experience in document control within construction, ideally large scale residential development and high rise residential schemes.
• Strong knowledge of document control platforms (e.g.,Doc hosting Viewpoint, Aconex, Asite) with Aconex beneficial.
• Experience with BIM workflows and digital construction documentation.
• Familiarity with ISO standards related to document management.
• Experience using Field View beneficial.
• Ability to manage documentation across multiple projects and stakeholders.
• Ability to interact, support and maintain relationships with various personnel, users and contacts internally and externally and able to communicate document control terminology.
• Excellent organisational, analytical, and communication skills.
• Strong attention to detail and an organised approach to daily routines such as quality checking uploads, following up on IFCs and RFIs.
• Excellent IT skills and experience of using Excel , SharePoint and the ability to learn new systems and new technologies.
  

What’s in it for you?

• Competitive compensation package, car allowance and discretionary bonus.
• Private Medical Insurance.
• Group Pension Scheme and Life Insurance.
• 25 Days holiday plus bank holidays including a holiday trading scheme and long service days
  

Benefits

• Mobile phone Allowance
• Dental Cover
• Bupa Employee Assistance
• Virtual GP Service
• Salary sacrifice scheme for electric vehicles
• Cycle to Work
• Gym Membership corporate discounts
• Health Cash Plan
• Perkpal (shopping discounts)
• Tech Scheme
• Payroll Giving
• Free onsite gym (head office)
• Free breakfast & lunch (head office)

Our Commitment

Our success is driven by our people. We’re an energetic, entrepreneurial business where ideas are backed, responsibility comes early, and everyone plays a part in shaping what we build and how we work. As we grow, we’re looking for talented people who want to help make London a better place to live and who want to grow with us.

London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email [e-mail].

At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success., We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.

As part of our commitment to personal data privacy, we want to share how we will use your application data. This data will be held in our system to process your application to this role, and to consider you for any future opportunities which match your experience. For further information, please review our privacy policy Privacy Policy & Cookies | London Square.