Document Controller

EQUANS; Leeds; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Annual leave

Life cover

Employee discounts

Gym membership

Cycle to work

Holiday purchase

CSR days

Learning opportunities

Referral rewards

Employee networks

EAP

Job summary

Equans is seeking a Document Controller to join our Leeds team on a permanent basis. You will work with project and technical teams to manage documentation across construction and refurbishment projects, ensuring accuracy, accessibility, and regulatory compliance.

You will administer EDMS (Viewpoint/4Projects), support Fieldview setup, implement naming conventions and workflows, and coordinate reviews with internal and external stakeholders.

Qualifications

• Strong organisational skills to manage high volumes of documents.
• Proficient in MS Office and able to learn digital systems.
• Excellent communication and stakeholder engagement skills.
• Ability to prioritise in a fast-paced environment.

Responsibilities

• Assist with management of document control processes across projects.
• Configure and administer EDMS platforms (e.g., Viewpoint for Projects / 4Projects).
• Support Fieldview setup in line with inspection and testing requirements.
• Implement naming conventions, workflows and protocols at project start-up.
• Coordinate document reviews, approvals and version control with internal and external stakeholders.
• Assist with the production of document control reports and maintain full audit trails.
• Apply ISO 9001 and ISO 19650 processes including CDE workflows and approval structures.
• Work closely with design teams and site teams to align documentation with programme needs.

Skills

Organisational skills

MS Office

Communication

Prioritisation

Tools

Viewpoint (4Projects)

Fieldview

Job description

Equans is looking for a Document Controller to join our team in Leeds on a permanent basis. On offer is a competitive salary, and benefits package.

General Overview:

The Document Controller works closely with Project and Technical teams and takes the lead on managing project documentation across multiple construction and refurbishment projects. The role ensures documentation is accurate, compliant, accessible, and aligned with project, client, and regulatory requirements. This includes administering the Electronic Document Management System (EDMS), supporting Fieldview setup, and maintaining high standards of information governance. The position offers a clear development pathway within document control.

What will you deliver?

• Assist with the management of the document control processes and maintain accurate records across all projects
• Configure and administer EDMS platforms (e.g., Viewpoint for Projects / 4Projects)
• Support Fieldview setup in line with inspection and testing requirements
• Implement naming conventions, workflows, and protocols at project start-up
• Coordinate document reviews, approvals, and version control with internal and external stakeholders
• Assist with the production of document control reports and maintain full audit trails
• Apply ISO 9001 and ISO 19650 processes including CDE workflows and approval structures
• Work closely with design teams and site teams to align documentation with programme needs

What can we offer you?

On offer is a competitive salary and benefits package, which includes:

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Essential:

• Strong organisational skills and ability to manage high volumes of documents.
• Proficient in MS Office and comfortable learning digital systems.
• Good communication and stakeholder engagement skills.
• Ability to prioritise in a fast-paced environment.

Desirable:

• Experience in construction or engineering document control.
• Knowledge of Viewpoint (4Projects), Fieldview, or similar EDMS/CDE platforms.
• Understanding of ISO 19650 and project handover requirements.
• Experience with BIM-related documentation.
• Familiarity with commercial and contractual documentation.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.