Document Controller

ICDS (UK) Ltd; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction contractor is seeking a proactive Document Controller to support a major new build project in Reading. This role is crucial for ensuring efficient site operations through effective administration and document control, offering a competitive salary and benefits.

Benefits

Annual bonus scheme

Private healthcare & pension plan

25 days paid annual leave

On-site parking

Collaborative project team

Qualifications

• Minimum 2 years of administrative experience in construction.
• Experience with document management systems and construction reporting tools.
• Competent with Microsoft Office Suite.

Responsibilities

• Oversee day-to-day office operations and documentation.
• Manage site inductions, workforce registration, and timesheets.
• Coordinate logistics and support project management with reports.

Skills

Organised

Detail-focused

Strong communication

Interpersonal skills

Education

Proven administrative experience in the construction industry

Tools

Document management systems

Microsoft Office Suite

Job description

Document Controller/ Site Administrator- Reading

Up to £40,000 + Bonus + Benefits

A leading construction contractor is seeking a proactive Document Controller to support the smooth running of a major new build project in Reading. This position plays a key role in ensuring site operations run efficiently through effective administration, document control, and coordination with site teams and subcontractors.

Key Responsibilities

• Oversee day-to-day office operations, ensuring all documentation, processes, and procedures are up to date and compliant
• Manage site inductions, workforce registration, timesheets, and onboarding documentation
• Maintain accurate records of site personnel, training, and timesheets in line with internal systems
• Coordinate logistics including deliveries and plant requirements
• Upload, track, and distribute project documentation, ensuring revisions and approvals are clearly recorded
• Support the site and project management team with regular reports, correspondence, and internal communications
• Assist with monthly reporting and contribute to project handover documentation (O&M manuals, H&S records etc.)
• Provide general office support including printing, filing (physical and electronic), and maintaining supplies and equipment

About You

• Proven administrative experience in the construction industry (minimum 2 years preferred)
• Organised, detail-focused, and confident managing multiple tasks under pressure
• Strong communication and interpersonal skills; able to build positive relationships with internal teams and external stakeholders
• Experience with document management systems and construction reporting tools (e.g., Aconex, Asite, or similar)
• Competent with Microsoft Office Suite (Excel, Word, Outlook)
• Knowledge of workforce and compliance systems (training provided where needed)

What’s on Offer

• Competitive salary up to £40,000 per year
• Annual bonus scheme
• Private healthcare & pension plan
• 25 days paid annual leave
• On-site parking
• Opportunity to join a collaborative and experienced project team on a long-term build