Document Controller

Uniting Holding; Elland; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

33 days leave

Holiday purchase

Pension up to 8%

Enhanced sick pay

Life assurance

Long service award

Cycle to work

Volunteering scheme

DSE eye tests

Free parking

Employee assistance

Wellbeing app

MH first aiders

Cashback offers

Costco membership

Job summary

Trillium Flow Technologies in Elland is seeking a Document Controller to join the Project Management team. You will take ownership of document control across assigned projects, ensuring accurate, timely and compliant documentation delivery while supporting quality verification and stakeholder communications.

Ideally 3+ years’ document control experience in oil & gas or nuclear environments, with strong skills in document management systems and MS Office.

Qualifications

• Ideally 3+ years’ document control experience, preferably within oil & gas or nuclear environments.
• Experience using document management systems and strong proficiency in Microsoft Office applications and databases.
• Ability to read and interpret technical documentation, procedures and quality records.
• Excellent communication, organisation and problem-solving skills, with strong attention to detail.
• Ability to work effectively across multifunctional teams and communicate confidently with internal and external stakeholders.
• A proactive, accountable approach with a commitment to delivering high-quality results.

Responsibilities

• Take ownership of all document control activities on assigned projects, supporting Project Managers throughout the project lifecycle.
• Adhere to company document control processes and procedures while meeting individual client requirements.
• Prepare and manage document transmittals to and from customers and external parties.
• Review, control and verify incoming documentation to ensure accuracy and completeness.
• Maintain organised electronic filing and archiving systems, ensuring full traceability of project documentation.
• Control and manage electronic and hard-copy document workflows between project teams and external stakeholders.
• Produce document status reports for internal teams and customers.
• Prepare final documentation packages for customer handover, including user manuals and MRBs.
• Support quality verification activities by reviewing documentation against defined requirements where required.
• Contribute to the continuous improvement of document control processes, procedures and information management systems.
• Assist with bid activities and ensure all work is carried out in compliance with health and safety requirements.

Skills

Communication skills

Attention to detail

Organisational skills

Problem solving

Tools

Document management systems

Microsoft Office

Databases

Job description

Trillium Flow Technologies™ serves customers in the power, oil & gas, general industry and water & wastewater sectors with highly engineered valves, pumps and actuators, as well as complete support in every phase of a project or operation.

Trillium have UK Facilities/offices in Alloa, Elland, Bedford, East Kilbride & London. As well as employees-based UK wide within Customer sites.

An exciting vacancy has arisen within the Elland facility for a Document Controller.

Trillium Flow Technologies is seeking a Document Controllerto join our Project Management team in Elland. This is a fantastic opportunity to take ownership of document control activities across assigned projects, working closely with Project Managers to ensure accurate, timely and compliant documentation delivery. The role also includes an element of quality verification, supporting the Quality Verification Manager to review and verify project quality documentation where required.

Key Responsibilities

• Take full ownership of all document control activities on assigned projects, supporting Project Managers throughout the project lifecycle.

• Adhere to company document control processes and procedures while meeting individual client requirements.

• Prepare and manage document transmittals to and from customers and external parties.

• Review, control and verify incoming documentation to ensure accuracy and completeness.

• Maintain organised electronic filing and archiving systems, ensuring full traceability of project documentation.

• Control and manage electronic and hard-copy document workflows between project teams and external stakeholders.

• Produce document status reports for internal teams and customers.

• Prepare final documentation packages for customer handover, including user manuals and manufacturing record books (MRBs).

• Support quality verification activities by reviewing documentation against defined requirements where required.

• Contribute to the continuous improvement of document control processes, procedures and information management systems.

• Assist with bid activities and ensure all work is carried out in compliance with health and safety requirements.

What We’re Looking For

• Ideally 3+ years’ document control experience, preferably within oil & gas or nuclear environments.

• Experience using document management systems and strong proficiency in Microsoft Office applications and databases.

• Ability to read and interpret technical documentation, procedures and quality records.

• Excellent communication, organisation and problem-solving skills, with strong attention to detail.

• Ability to work effectively across multifunctional teams and communicate confidently with internal and external stakeholders.

• A proactive, accountable approach with a commitment to delivering high-quality results.

Benefits: Take a look at our extremely competitive benefits offering!

• 33 days annual leave

• Holiday Buy Scheme - Purchase up to 5 days extra annual leave with equal monthly payroll deductions

• Pension Scheme - Up to 8% employer contributions

• Enhanced Company Sick Pay

• Life Assurance - 2 x annual salary if not in the pension scheme, 4 x salary if a member of the pension scheme.

• Long Service Recognition

• Cycle to Work Scheme

• Volunteering Scheme – support your local community

• DSE Eye Test Vouchers

• Free Car Parking - a potential saving of £1500-£2500 compared to city centre car parking

• Employee Assistance Programme - Confidential external support – face to face counselling

• Wisdom App by Health Assured - Part of the Employee Assistance Programme which allows employees to access nutritional videos/information, mental health information and general wellbeing.

• Mental Health First Aiders/Champions - We have a team of trained employees available to sign post employees

• Smart spending, cash back and offers (shopping vouchers & discounts) - offers on big high street stores, travel, show tickets, cinema gym membership and lots more!

• Health Cash Back Plan - For a small monthly fee, you can take advantage of unlimited GP consultations, cash back on everyday medical expenses such as physiotherapy, dental, chiropractor and more.

• Costco membership - Trillium is registered for all employees to join Costco and it will only cost you the annual fee.

*Please note if all questions are not answered your application may not be processed

*Applicants must have Right to Work in the UK and based in the UK, if you do not unfortunately your application will not be processed.