Document Controller

Fawkes & Reece London; East Hertfordshire; On-site; GBP 30,000 - 42,000; Full time

Job summary

Fawkes & Reece London seeks a diligent Document Controller to manage project documentation and ensure accurate, up-to-date records across internal systems and client portals.

You will coordinate drawings, inspections and temporary works documents, maintaining tidy folders and timely revisions while liaising with internal teams and external clients.

Qualifications

• Experience as a Document Controller in construction or related industries.
• Strong document management and version control understanding.
• Experience with EDMS software.
• Proficient in Word, Excel, Outlook.
• Excellent organisational skills and attention to detail.
• Able to handle multiple priorities and tight deadlines.

Responsibilities

• Lead interface for internal and client document control systems.
• Maintain up-to-date storage on internal system (4Projects/Viewpoint).
• Upload docs to client systems with organised folders and revisions.
• Create and maintain a document tracker for Client submissions.
• File drawings and Temporary Works documents.
• File permits, HAVs, Scaffold, Excavation and Temporary Works inspections.
• Distribute drawings and project information to stakeholders.
• Keep project records, registers and control systems accurate.
• Review documents before issue for standards compliance.

Skills

Document control

EDMS experience

MS Office

Attention to detail

Time management

Prioritisation

Tools

4Projects/Viewpoint (EDMS)

Job description

Essential Abilities, Duties and Responsibilities

Document Management & Control

• Acting as the lead interface for the internal and (if relevant) clients external document control system.
• Ensure all project documentation is stored and up to date on the internal document control system (4Projects/Viewpoint)
• Ensure all relevant documentation is uploaded to the client's document control system, maintaining up to date, organised and tidy folders and supersede old documents with new revisions.
• Ensure a document tracker is created and kept up to date for all documents submitted to the Client/ Principal Contractor
• Filing Drawings and all other relevant Temporary Works documents
• Ensure permits, HAV's, Scaffold, Excavation and Temporary Works inspections are filed on the internal document control system
• Coordinate the distribution of drawings, technical documents, and project information to internal and external stakeholders.
• Ensure all project records, registers, and document control systems are kept accurate and up to date.
• Review and quality-check documents before issue, ensuring compliance with project requirements and company standards.
• Need to have previous experience of using 4Projects/Viewpoint (EDMS management system).

Skills & Experience

• Previous experience in a Document Controller role within construction or a related industry.
• Strong understanding of document management processes and version control.
• Experience using electronic document management systems (EDMS).
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organisational skills with a strong eye for detail.
• Ability to manage multiple priorities and work to tight deadlines