Document Controller

Aureos Capital; Birmingham; Presencial; GBP 28.000 - 42.000; Jornada completa

Descripción de la vacante

Aureos Infrastructure Services Limited, on behalf of Taylor Woodrow / Aureos JV for the Washwood Heath Depot HS2 project, is seeking a skilled Document Controller. You will manage project documentation, ensure accuracy, control access, and maintain comprehensive registers.

Ideal candidates have proven document control experience in infrastructure, strong organizational skills, and proficiency with Aconex, SharePoint, ProjectWise, and MS Office.

Formación

• Experience as a Document Controller in infrastructure/construction/engineering.
• Proficient with document control software and systems.

Responsabilidades

• Manage project documentation and ensure accuracy and accessibility.
• Log, track and distribute incoming/outgoing documents.
• Maintain filing/indexing and ensure retrievability.
• Maintain document registers and logs; ensure current information.
• Control access to sensitive documents; restrict to authorized personnel.
• Collaborate with project team and suppliers for timely submissions.
• Implement document numbering, revision control and versioning.
• Prepare document control procedures and work instructions.
• Conduct audits of the document control system for compliance and improvement.
• Support close-out activities including archiving and handover.

Conocimientos

Document control

Organization

Attention to detail

Communication

Teamwork & independence

Educación

Business administration / information management degree

Herramientas

Aconex

SharePoint

ProjectWise

MS Office Suite

Descripción del empleo

If you are looking to work for a growing business who truly value and care for their employees, then look no further!

Job Summary

The Document Controller will be responsible for managing, organizing, and controlling all project documentation, ensuring accuracy, accessibility, and adherence to company standards and client requirements for AUREOS INFRASTRUCTURE SERVICES LIMITED on behalf of Taylor Woodrow / Aureos JV for Washwood Heath Depot for HS2.

Job Responsibilities

• Support the established comprehensive document control system for the project-related documentation including all digital tools.
• Receive, log, track, and distribute all incoming and outgoing project documents, including but not limited to management plans, drawings, specifications, submittals, RFIs, TQ's, and correspondence.
• Ensure all documents are correctly filed, indexed, and easily retrievable in accordance with JV's and client procedures.
• Maintain document registers and logs, ensuring all information is current and accurate.
• Control access to documents, ensuring only authorized personnel can view or modify sensitive information.
• Collaborate with the project team and suppliers to ensure timely submission and approval of documents.
• Implement and maintain document numbering, revision control, and version management systems.
• Assist in the preparation of document control procedures and work instructions.
• Conduct regular audits of the document control system to ensure compliance and identify areas for improvement.
• Support project close-out activities, including the archiving and handover of project documentation.

Job Qualifications

• Proven experience as a Document Controller, preferably within the infrastructure, construction, or engineering sectors.
• Proficiency in document control software and systems (e.g., Aconex, SharePoint, ProjectWise, MS Office Suite).
• Strong understanding of document management principles, procedures, and best practices.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize work effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of relevant industry standards and regulations is a plus.
• A relevant diploma or degree in business administration, information management, or a related field is preferred.
• Experience working with HS2 is desriable but not essential.

Whether you are looking for progression in your new role or for your forever job, we will happily welcome your application.

Equal Opportunities

Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.