Document Controller (13694)

Tilbury Douglas; Exeter; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Car allowance

26 days annual leave (flex buy/sell)

Private medical insurance

Life assurance and pension matching

Flexible working

Employee Assistance Programme

Perks at Work discount platform

Flexible benefits including insurance

Job summary

Tilbury Douglas is seeking a meticulous Document Controller in Exeter to manage all project documentation and ensure accurate, current records. You will work with project teams, consultants, subcontractors, and stakeholders to maintain effective document control across platforms.

You will guide teams on procedures, support CDE systems like ASITE/BIW/4Projects, and maintain business archives with strong attention to detail. A background in construction documentation and BIM awareness is preferred.

Qualifications

• Experience as Document Controller and knowledge of doc management processes.
• Strong administration, organisational, and MS Office skills.
• Basic understanding of BIM and ability to work with project teams.

Responsibilities

• Manage and control project document flow, ensuring materials are current and distributed to stakeholders.
• Provide guidance and training on document control procedures and CDE platforms.
• Maintain document control systems, archives, and information management processes.
• Monitor documentation and provide regular reporting; support project/design teams.
• Ensure confidentiality of sensitive information while enabling process improvements.

Skills

Document Controller experience

Administration & organisation

Microsoft Office proficiency

BIM basics

Education

GCSEs/A Levels or equivalent; NVQ IT/Administration

Tools

ASITE

BIW

4Projects

Job description

Document Controller

Location: Exeter

We are looking to appoint a detail-oriented and highly organised Document Controller to join our team. This is a key role responsible for managing and controlling project documentation, ensuring information is accurately maintained, distributed, and stored in line with company procedures and project requirements.

Working closely with project teams, consultants, subcontractors, and stakeholders, you will support the efficient flow of information across projects, maintain document control systems, and provide expertise in the use of Common Data Environment (CDE) platforms. You will play an important role in ensuring project teams have access to accurate, up-to-date documentation while promoting best practice in information management.

Key Duties

• Manage and control project document flow, ensuring all project documentation is accurate, current, and distributed to relevant stakeholders
• Provide guidance, training, and support to project teams and subcontractors on document control procedures and Common Data Environment (CDE) systems
• Maintain document control systems, business archives, and information management processes, ensuring records are securely stored and easily accessible
• Support project and design teams by monitoring documentation, resolving document control issues, and providing regular reporting when required
• Ensure confidentiality of sensitive information while delivering administrative support and identifying opportunities for process improvement

About You

You will be a proactive and organised professional with strong administration skills and experience managing project documentation within a construction or project-based environment.

You will bring:

• Previous experience in a Document Controller role, with knowledge of document management processes and procedures
• Experience using Common Data Environment (CDE) platforms and document control systems such as ASITE, BIW, 4Projects, or similar
• Strong administration, organisational, and Microsoft Office skills, with excellent attention to detail
• Basic understanding of BIM and the ability to work collaboratively with project teams and stakeholders
• GCSEs/A Levels (or equivalent), NVQ in IT/Administration or a related discipline, or equivalent relevant experience

What We Can Offer You

• Competitive salary and car allowance26 days annual leave, with the option to buy or sell up to 3 days
• Additional long service leave at 3, 7, and 10 years
• Private medical insurance (with option to extend to family)
• Life assurance and pension matched up to 8%
• Enhanced family leave policies
• 2 volunteering days per year
• Flexible and agile working (role dependent)
• Employee Assistance Programme and “Perks at Work” discount platform
• Flexible benefits including critical illness cover, dental insurance, travel insurance, cycle to work scheme, and retail vouchers

Who We Are

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company delivering vital projects across sectors including health, education, highways, justice, defence, aviation, water, and environment.

Our people are at the heart of our success. We are committed to creating an inclusive culture that encourages innovation, values individual differences, and supports professional development. We are proud to have retained our Investors in Diversity Silver Award.

We look forward to receiving your application.