Document Controller

slihrms; Leeds; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Flexible working

Job summary

slihrms is seeking a Document Controller in Leeds to support major infrastructure programmes. You will help project teams maintain trusted information, manage document workflows, and ensure data quality across common data environments.

The role offers flexible working and opportunities to grow in information management alongside experienced professionals. You will develop beyond traditional document control, gaining exposure to digital tools, reporting, and client-facing activities while

Qualifications

• Experience in document control or project information management.
• Experience with an electronic document management system.
• Structured and detail-oriented with solid time management.
• Strong written and verbal communication skills.
• Ability to learn new digital tools quickly.
• Proficient with Microsoft 365 apps.

Responsibilities

• Maintain trusted, controlled information that supports delivery and decisions.
• Receive, register, distribute, track and monitor drawings and documents.
• Keep metadata, registers and records in CDEs and EDM systems accurate.
• Coordinate document reviews, approvals and information exchanges.
• Monitor status to help teams meet review and delivery timescales.
• Produce regular document control/status reports for teams and clients.
• Respond to requests for documentation and information professionally.
• Support teams in applying document control and information management processes.
• Provide guidance on document control requirements and ways of working.
• Develop and deliver training or guidance on information management.
• Identify opportunities to simplify processes using digital tools.
• Collaborate with clients, designers, managers and partners.

Skills

Document control

Project information management

Attention to detail

Communication skills

Team collaboration

Microsoft 365

Problem solving

Tools

Common Data Environment

Microsoft 365

Job description

Job Description

Overview

You will join our Infrastructure business, supporting the delivery of some of the UK's largest and most complex infrastructure programmes.

We are looking for a Document Controller who is organised, collaborative and comfortable working in a fast-moving project environment. You will play an important role in making sure project information is controlled, accessible and reliable, helping delivery teams and clients work effectively and make informed decisions.

We are particularly interested in people who look beyond simply administering documents. We want people who are curious about how things could work better, comfortable adopting digital technology and willing to challenge and improve established ways of working.

Whether you are an experienced Document Controller or looking to take the next step in your career, we will support you to broaden your Information Management capability. You will have the opportunity to develop beyond traditional document control, working alongside experienced Information Management professionals and progressing along our Information Management career pathway.

Your role

• To help project teams maintain trusted, controlled and accessible information that supports effective project delivery, collaboration and decision-making.
• Receive, register, distribute, track and monitor project drawings, documents and information.
• Maintain accurate document metadata, registers and records within project Common Data Environments and electronic document management systems.
• Coordinate document reviews, approval workflows, information exchanges and transmittals.
• Monitor the status of project information and help teams meet agreed review and delivery timescales.
• Produce regular document control and information status reports for project teams and clients.
• Respond professionally to internal and external requests for documentation and information.
• Support project teams in applying agreed document control and Information Management processes.
• Provide practical advice and guidance on document control requirements and ways of working.
• Develop and support the delivery of training, guidance and awareness sessions to help project teams understand and apply document control and Information Management processes.
• Identify opportunities to simplify processes, improve quality and make better use of digital tools.
• Work collaboratively with clients, designers, project managers, technical teams and delivery partners.
• Support and share knowledge with less experienced colleagues where required.
• Take responsibility for health, safety and environmental considerations within your own work.

About you

Essential experience and capabilities

• Experience in document control, project information management or a closely related project support role.
• Experience using an electronic document management system or Common Data Environment.
• A structured and organised approach, with strong attention to detail.
• The ability to manage competing priorities while maintaining quality and accuracy.
• Good written and verbal communication skills.
• Strong collaboration and customer service skills.
• A practical problem-solving mindset and confidence making recommendations within agreed responsibilities.
• The ability to learn new processes and digital tools quickly.
• Competence using Microsoft 365 applications, including Word, Excel, Outlook and Teams.
• Confidence seeking guidance or escalating issues when appropriate.

Desirable experience

• Experience supporting major infrastructure, engineering, construction or other complex programmes.
• Awareness of Information Management principles and the relationship between document control and wider project delivery.
• Experience working with structured information workflows and metadata.
• Awareness of ISO 19650 and Common Data Environment principles.
• Experience improving processes, implementing changes or helping colleagues adopt new ways of working.

What you will develop

• Broader knowledge of Information Management across the project lifecycle.
• Experience working on major and complex infrastructure programmes.
• Capability in Common Data Environments, information workflows, reporting and assurance.
• Consulting, stakeholder engagement and client-facing skills.
• A clear foundation for progression along the Information Management career pathway.

Why join us?

You will be part of a growing capability supporting clients across the infrastructure lifecycle. We offer varied project experience, access to experienced Information Management professionals and opportunities to develop your technical, digital and consulting skills.

We recognise that talented people may need different working arrangements. We support flexible working and welcome conversations about how the role could work for you.

Rewards & benefits

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