Document Controller

United Infrastructure Energy Limited; Warrington; On-site; GBP 26,000 - 38,000; Full time

Job summary

United Infrastructure is recruiting a Document Controller for the Energy Team to support the Contracts Manager with project lifecycle document management, reporting, and maintenance of the Electronic Documents Management System.

You will manage document versions, maintain registers, liaise with project teams and external parties, and ensure secure, accurate information flow across UK infrastructure projects.

Qualifications

• Experience with document management on projects.
• Proven ability to manage document versions and templates.
• Ability to prepare regular and ad-hoc project reports.

Responsibilities

• Provide a link between project and other departments, supporting document formatting and templates.
• Manage document versions and ensure latest versions are accessible.
• Liaise with project team and external parties, ensuring secure information distribution.
• Own project document registers and document management systems.
• Control flow of documents, include deliverables and commercial documents.
• Provide up-to-date status on information/document flow on request.
• Train team members on document management processes and systems.
• Prepare regular and ad-hoc project reports.

Skills

Document governance

Version control

Stakeholder liaison

Templates and formatting

Reporting

Project document management

Tools

SharePoint

Client CDE

Job description

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors. Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.

Our company is split into two business areas: Utility Infrastructure - Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK's largest network owners and operators. Social Infrastructure - Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.

Equal Opportunities Statement

At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know - we want this to be the best possible experience for you.

United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.

Document Controller Responsibilities

• You will provide a valuable link between the project and other departments, supporting the project team assisting with document formatting, templates, and best practices.
• Manage document versions and ensuring that the latest versions are always accessible.
• Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner.
• You will be the owner of the assigned project document registers, document management systems and processes.
• You will manage and control the flow of documents and information on projects; Project documents will include deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications.
• You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested.
• You will be pro-active in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
• You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
• Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
• Allocate document numbers as per the UI or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Train team members on document management processes and systems.
• Preparing both regular and ad-hoc reports on projects when required.

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.

Here at United Infrastructure, we invest in our people and firmly believe that our workforce is our most valuable asset. A driving force for success and the core to achieving our vision of creating a connected and sustainable future, our team is the heart of our organisation. Are you looking to be part of an exciting journey within an evolving business? Want to learn something new, every single day? Then youve come to the right place.

A fast-paced, diverse, and hugely ambitious business, we welcome challengers, innovators and people who embrace change. Establish yourself in a creative environment that champions freedom of expression, and supports you in your personal and professional development - because together, we achieve more.

Ready to take the next step in your career? United Infrastructure operates a direct sourcing model and does not accept speculative CVs from recruitment agencies. Any CVs submitted without prior agreement will be considered a gift and the candidate will be deemed to have been introduced directly. No fees will be payable in these circumstances.